Logistics and Coordination Specialist | Hourly - Tonkin Reconditioning Center

Ron Tonkin Toyota • Portland, OR

5d • Onsite

About The Position

Join the Team That Keeps Inventory Moving The Tonkin Family of Dealerships is looking for a highly organized and detail-oriented Logistics and Coordination Specialist to join our Reconditioning Center team. In this vital role, you will oversee the intake, tracking, documentation, and coordination of vehicles as they move through the reconditioning process. Your attention to detail and ability to manage multiple systems and priorities will help ensure vehicles are processed efficiently and accurately for our dealership partners. If you enjoy working in a fast-paced environment, are passionate about operational excellence, and take pride in keeping processes organized and on track, we want to hear from you.

Requirements

• Previous experience in automotive operations, inventory management, logistics, dealership administration, or a related field preferred
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Ability to handle multiple tasks and competing priorities in a fast-paced environment
• Proficiency in Microsoft Excel and Outlook
• Strong written and verbal communication skills
• Ability to work independently and collaboratively with multiple departments
• Dependable, professional, and committed to providing high-quality work
• Must be 18 years or older with a valid driver's license and clean driving record
• Able to pass a criminal background check and pre-employment drug screen

Nice To Haves

• Experience with dealership software such as vAuto, Rapid Recon, KeyTrak, or similar systems is a plus

Responsibilities

• Receive and inspect all incoming vehicles arriving at the Reconditioning Center
• Verify the originating dealership location in vAuto.
• Review CARFAX reports to identify salvaged or reconstructed vehicles
• Print and attach Buyer's Guides when missing
• Enter vehicles into KeyTrak and apply appropriate inventory tags
• Create and maintain records within Rapid Recon
• Update the DAA inventory spreadsheet by changing vehicle status from "Dispatched to Recon" to "At Recon" and recording the actual date received
• Maintain and update arbitration logs with accurate receipt and processing dates
• Communicate daily with Toyota and Mazda dealership teams regarding completed frontline vehicles
• Ensure vehicle information is accurate and up to date across multiple inventory management systems
• Coordinate with dealership and reconditioning personnel to support efficient vehicle processing and workflow
• Maintain organized records and documentation while meeting quality and accuracy standards

Benefits

• Employer-subsidized Medical and Dental insurance, with comprehensive coverage options
• Company-Paid Life Insurance, Employee Assistance Plan, and text-based Telehealth
• A variety of voluntary benefit options, including Short and Long-Term Disability, Critical Illness, Accident, Pet, as well as additional life insurance for you and your family
• 401(k) with Company Match
• Generous Paid Time Off that begins accruing from Day 1
• Exclusive employee pricing for you and your family on parts, service, and vehicles

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed