Loan Administrator II

Bank of America•Jacksonville, FL

1d•Onsite

About The Position

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! This job is responsible for managing collateralized debt obligations and issue tracker reports to perfect, monitor and release the bank's collateral. Key responsibilities include maintaining control of the bank's collateral through accurate booking on the system of record (SOR). Job expectations include setting up and standardizing collateral files, preparing and reviewing tickler and exception tracking data, reviewing insurance adequacy, monitoring evidence of insurance and maintaining and/or releasing lien position for collateral. The Loan Administrator monitors and actively manages outstanding collateral and loan documentation exceptions resulting from new loan originations and modifications. This role researches exceptions, follows up with business partners to obtain missing or corrected documentation, validates received documents for accuracy and completeness, and coordinates exception clearance with Collateral Booking to reduce risk exposure and ensure timely resolution of outstanding items.

Requirements

Previous banking experience with credit, legal, insurance, or collateral-related documentation.
Ability to identify, review, and interpret commercial loan documentation, including UCC filings, recorded documents, insurance documentation, and collateral-related instruments.
Strong understanding of documentation requirements and the ability to validate the completeness, accuracy, and sufficiency of a broad range of document types.
Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and SharePoint, with the ability to organize, analyze, and communicate information effectively.
Resourceful and analytical problem solver who can investigate complex issues, operate effectively in ambiguous situations, and escalate concerns appropriately when needed.
Ability to communicate appropriately with a variety of internal business partners (credit, sales, legal, etc.) and external contacts (clients, attorneys, insurance companies, title companies, etc.).
Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent

Nice To Haves

Prior experience in commercial lending, collateral management, loan servicing, documentation review, or exception management.
Working knowledge of systems such as Loan IQ, Credit Center, GFS, Lien Solutions, and EDR.
Bachelor's degree
1-2 years of previous experience in loan booking, collateral booking, loan servicing, documentation review, or related operational support functions.
Microsoft Excel skills a plus

Responsibilities

Maintains data accuracy and completes all collateral processes timely
Receives incoming loan files and reviews for compliance with bank and federal guidelines
Maintains relationships with Relationship Administrators to ensure efficient and high-quality loan processing
Gives technical advice and guidance to business units and interdisciplinary teams on projects
Maintains systems of record for continued monitoring of collateral and insurance
Works in a paperless environment and adheres to compliance guidelines
Promotes collaboration and communicates with impact; learns and adapts quickly; holds self and others accountable for high performance standards
Navigates and researches across multiple systems of record (Loan IQ, Credit Center), workflow applications, online public records, and SharePoint-based tracking tools to support exception resolution activities.
Manages a portfolio of collateral and documentation exceptions by monitoring inventory, assessing risk and exposure, prioritizing work based on due dates, and driving timely resolution through consistent follow-up.
Reviews credit approvals, loan documentation, UCC filings, security agreements, title information, and other collateral records to assess exception validity, identify potential risk to the Bank's collateral position, and determine appropriate resolution paths.
Analyzes collateral perfection, lien priority, and documentation requirements to support compliance with approved credit terms, policy requirements, and regulatory standards.