Loan Administration HealthCare

IDBNY•New York, NY

8h•Hybrid

About The Position

The Loan Administrator provides end-to-end administrative and documentation support across the credit lifecycle, from deal execution and closing through ongoing portfolio servicing. This role ensures accurate documentation, effective coordination with internal and external stakeholders, and timely tracking of requirements in accordance with credit policy and operational standards.

Requirements

Strong execution discipline and attention to detail with the ability to manage high volumes of documentation
End-to-end understanding of credit and loan administration processes from origination through post-closing
Strong client-facing administrative coordination skills and ability to serve as a reliable point of contact for documentation follow-up
Ability to manage dependencies and timelines, including tracking third-party reports and open items
Strong organizational skills with the ability to prioritize effectively in a deadline-driven environment
Proficiency with loan systems, document management tools, and tracking platforms
Clear written and verbal communication skills

Responsibilities

Establish and maintain deal documentation structures, including creating opportunity folders and managing document organization throughout the credit lifecycle
Perform initial administrative due diligence to support pre-screening, including basic public searches and internal eligibility checks
Use standardized documentation checklists to determine required documentation for credit transactions
Order and track third-party reports required for underwriting and closing, such as appraisals, environmental reports, property condition reports, and seismic reports.
Coordinate with closers to align indicative closing timelines and assist with drafting and managing closing schedules
Perform quality control checks on documentation packages prior to underwriting submission to ensure accuracy and completeness
Support loan documentation and closing preparation by tracking required items against closing checklists and coordinating administrative input
Prepare administrative forms and supporting information required for loan booking and funding
Track receipt and application of closing-related fees and confirm that payments are processed accurately
Collect periodic servicing documentation from clients, including financial statements and aging reports, in accordance with monitoring requirements
Image, upload, and maintain loan documentation in systems of record (e.g., Synergy)
Update ticketing and tracking systems to reflect receipt of documentation and completion of servicing requirements (e.g., Loan IQ)