Load Planning Administrator

Forte Opening Solutions•Marshfield, WI

About The Position

The Load Planning Administrator supports daily transportation and load-planning operations to ensure shipments are scheduled, organized, and dispatched efficiently. The role coordinates shipment information, maintains accurate records, communicates with drivers, carriers, warehouse personnel, and customer service teams, and helps maximize trailer utilization while meeting delivery schedules and customer requirements. Working closely with the Load Planner, this position supports efficient transportation operations and timely customer deliveries.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Excel, Outlook, and other standard office applications.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to prioritize tasks, meet deadlines, and manage changing schedules in a fast-paced environment.
Strong problem-solving skills and the ability to work independently and as part of a team.

Nice To Haves

Additional education in logistics, supply chain, or transportation.
Previous experience in transportation, logistics, dispatching, load planning, or administrative support.
Experience with a transportation management system (TMS) or enterprise resource planning (ERP) system.

Responsibilities

Assist with daily planning and scheduling of inbound and outbound shipments to support production schedules and customer delivery requirements.
Enter, review, and maintain load information, shipment records, and documentation in Oracle, the transportation management system (TMS), and other applicable systems.
Assist with load building, truck utilization, shipment consolidation, and coordination of less-than-truckload (LTL) shipments.
Coordinate pickup and delivery schedules with freight carriers and internal departments; communicate shipment updates, schedule changes, and backorder information as needed.
Verify shipment details, including quantities, weights, dimensions, delivery requirements, and shipping documentation.
Process shipment invoices, close jobs in progress, and complete required system transactions.
Monitor shipment readiness and scheduled pickups, identify delays or discrepancies, and assist with resolution.
Maintain accurate shipping records, carrier information, and transportation reports.
Develop knowledge of load planning processes to provide backup support to the Load Planner as needed.
Identify and communicate opportunities to improve shipping processes and efficiency.
Perform other duties as assigned.