KO755 - Live-In Estate Manager - Bedford, NY

British American Household Staffing•Bedford, NY

28d•Onsite

About The Position

A private, highly discerning couple is seeking a seasoned, polished, and detail-oriented Live-In Estate Manager to oversee their expansive estate in Bedford, NY, following an extensive renovation. This is an exceptional opportunity for an experienced estate professional who understands the nuances of managing a distinguished private residence and takes pride in maintaining a property to the highest standards. Working closely with the principals, family office, and an established network of vendors and service providers, the Estate Manager will ensure the seamless day-to-day operation, maintenance, and presentation of the estate. The family has a deep appreciation for art, architecture, design, and beauty, and is looking for someone with a refined aesthetic sensibility, exceptional organizational skills, and an uncompromising eye for detail. The ideal candidate will be proactive, discreet, service-oriented, and capable of anticipating the family's needs while managing the many moving parts of a sophisticated private household.

Requirements

Minimum 5 years' experience in a similar role in a private household or family office, including direct experience hiring and managing household staff.
OK with dogs.
Non-smoker.
Proficiency in Google Workspace and expense tracking, and quick adoption of new technology.
MUST Live on property.
Willingness to work outside standard business hours when needed.
Verifiable references required.
Legal to work in the U.S.
Comfortable signing an NDA.

Nice To Haves

Seasoned estate management professional who combines operational excellence with discretion, sound judgment, impeccable standards, and a natural appreciation for the finer details that make a private residence exceptional.
Exceptional organizational and time-management skills, with strong attention to detail.
Highly proactive, resourceful, and solutions-oriented.
Professional, polished, and comfortable representing the Principals.

Responsibilities

Oversee the daily operations, maintenance, and management of the properties.
Bring a hands-on approach to estate management, strong vendor oversight and project coordination skills, and the ability to build trusted relationships with the principals, their family office, and all household service providers.
Take genuine ownership of the property, ensuring that every detail is thoughtfully managed and the estate operates flawlessly each day.
Ensure that all systems (HVAC, plumbing, electrical, etc.) are functioning properly and coordinate repairs as necessary.
Manage contractors and service providers, ensuring that work is completed to the highest standards.
Maintain an inventory of household supplies and manage procurement.
Overseeing renovations and home projects.
Respond to emergencies and unexpected situations with calm and effective solutions.
Occasional travel to other properties to open/close the home seasonally, and work collaboratively with the existing team and staff.
Train new staff when needed.
Approve and process invoices, ensuring timely payment of vendors and contractors, in conjunction with a family office.