Litigation Practice Assistant

Saul Ewing • Atlanta, GA

7d • Hybrid

About The Position

Responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.

Requirements

• Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Typing skills of 60+ wpm
• Excellent communication, written and verbal skills
• Positive attitude, dependability, flexibility, good judgment, initiative and professionalism
• Strong client service skills
• The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills
• High School Diploma or GED

Nice To Haves

• 5+ years of legal administrative assistant experience preferred
• Experience with document management, time and billing, client matter intake, and e-filing systems preferred

Responsibilities

• Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
• Proofread and redline work for spelling, grammar, and layout, making appropriate changes.
• Review bills for accuracy and prepare transmittal letters to clients.
• Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system.
• Retrieve information from files when needed.
• Open and review incoming mail.
• Notify legal personnel of deadline-sensitive correspondence.
• Draft written responses when necessary or reply by phone or email as needed.
• Reconcile and submit attorney expenses.
• Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments.
• Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
• Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
• Process client matter intake forms.
• Make photocopies and scan documents as needed.
• Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.

Benefits

• The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors.
• The anticipated pay range for this role is between $80,000 - $95,000 annually.
• Saul Ewing follows a hybrid work schedule.
• Candidates must reside within a reasonable commuting distance of one of our office locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED