Litigation Paralegal/Legal Assistant

McCalla Raymer Leibert Pierce LLP•Birmingham, AL

just now•Onsite

About The Position

The Litigation Paralegal/Legal Assistant manages all administrative tasks of legal cases, including updates to client systems, editing and preparing correspondence and legal documents, maintaining electronic files, arranging discovery and depositions, correspondence with the courts, and heavy calendaring. This role primarily supports one or more attorneys in the Birmingham, Alabama office, but also collaborates with multiple paralegals and attorneys in a multi-disciplinary team across Alabama, Georgia, Mississippi, and Texas. The Litigation Paralegal will provide support to the Legal Team in a high volume, time-sensitive atmosphere, assisting with service updates, client status updates, follow-up on outstanding documents, coordinating with title contacts, assisting with check down of closed, active and hold files, opening files, managing document production, generating reports, handling client audits, and capturing billable time.

Requirements

Minimum High School diploma or equivalent.
Minimum 2 year Litigation Paralegal experience or equivalent knowledge of Alabama mortgage litigation.
Must have a positive attitude and be a team player.
Provide legal support to attorney(s) and team.
Manage a portfolio of files for clients.
Ability to navigate through state and federal jurisdictional requirements.
Must have excellent verbal and written communication skills.
Ability to communicate with clerks or Judges in various courts, opposing attorneys, and the clients.
Must provide excellent customer service (internally and externally).
Must be a self starter and possess good time-management abilities.
Balance team and individual responsibilities; contribute to building a positive team spirit.
Demonstrate accuracy and thoroughness; Look for ways to improve and promote quality.
Must possess exceptional organizational skills; have the ability to multi-task and be adaptable to change.
Ability to proof read and edit.
High-level proficiency in MS Office suite.
Proficiency in internet research activities.
Familiarity with case and document management software.
Good understanding of policies and procedures of law.
Ability to transcribe correspondence and reports, legal documents.
Ability to operate computer, fax machine, scanner, photocopier, typewriter, and telephone.
Strong written and oral communication and interpersonal skills.
Understand how to capture and bill time your time as the paralegal.
Applicants must be legally authorized to work in the United States now and in the future.

Nice To Haves

Secondary education or some college.
Knowledge of Georgia, Mississippi, and/or Texas litigation proceedings.
Certified Paralegal.
Previous work with billing time (both the attorney’s time and paralegal’s time).

Responsibilities

Prepare and format memoranda, correspondence, and other legal credentials.
Independently draft standard routine pleadings, correspondence, and other documents (e.g., Complaints, motions, notice of hearings, affidavits, defaults, notice of publications etc.).
Read and electronically profile e-mails.
File pleadings electronically with courts and record documents in the land records.
Maintain superior public relations with business associates and clients.
Schedule appointments, meetings, depositions, and mediations for an attorney.
Assist in scheduling of seminars, industry dinners or luncheons, and other functions as requested.
Work closely with other staff members in a team-familiarized manner.
Work closely with paralegals for maintaining structured and comprehensive file indexes and case files.
Maintain and organize case files (electronic files and physical files) and make sure the files are up to date for ease of locating information on cases.
Proofread legal documents as required.
Provide support to the Legal Team in a high volume, time-sensitive atmosphere.
Provide service updates; client status updates; follow-up on outstanding documents and or services; coordinate with title contacts to complete outstanding tasks such as recordings; missing documents.
Assist with check down of closed; active and hold files including forwarding invoices of foreclosures fees and costs.
Assist with opening files and applying fee approvals to files.
Manage and organize production of documents; identify privileged documents.
Generate reports and follow-up on identified outstanding tasks.
Handle audits with clients when requested.
Capture billable time for tasks handled on behalf of the client.
Perform other duties and responsibilities as needed.