Litigation Legal Support Specialist (IP Litigation)

Cooley•San Diego, CA

About The Position

Cooley is seeking a Legal Support Specialist to join the IP Litigation team. The Legal Support Specialist (Litigation) will provide complex and specialized administrative support to assigned attorneys and paralegals.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
4+ years of administrative support experience in a law firm or legal department, preferably specializing in litigation practice

Nice To Haves

Ability to navigate and interpret legal procedures and terminology effectively
Bachelor’s degree or business college certificate

Responsibilities

Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product
Draft pleading and discovery documents (e.g., master captions, shell notices, declarations, proposed orders, and proof of services)
Create and maintain files, including electronic files in iManage, Outlook, and shared drives
Arrange for court filings and service of documents (e.g., new complaints and subpoenas)
Electronically file and serve documents with applicable jurisdictions including courtesy and/or chambers copies as needed
Coordinate court reporters and videographers for depositions and court hearings
Assist with deposition exhibit preparations
Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients while coordinating with business intake & conflicts department
Maintain timekeepers’ calendar along with team court-related deadlines, while proactively resolving scheduling conflicts
Schedule and coordinate virtual and in-person client and internal meetings
Communicate with docket department for litigation related deadlines
Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines
Enter time daily in IntApp and maintain appropriate records
Review, distribute, and process prebills
Perform audit letter process
Perform legal research, as requested
Keep abreast of court rules and procedures, legal terminology, and e-filing and filing under seal requirements
Maintain timekeepers’ CLE credits, bar admissions/renewals, and various court admissions
Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy
Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects
Copy and print documents that are not appropriate to send to the service center
Consistently use the CRM tool to support business development in the firm
Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients
Assist other timekeepers and team members, as needed
Work with, delegate, and provide mentorship to practice team assistants, as appropriate
Keep abreast of applicable software and procedural changes at the firm
Participate in pilot programs to test and improve technology or workflow enhancements
Other duties as assigned or required