Litigation Legal Secretary

SourcePro Search • Los Angeles, CA

3d • Onsite

About The Position

SourcePro Search is conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles.

Requirements

• Minimum of 6 years of experience as a litigation legal secretary or supporting litigation practice group.
• Advanced knowledge and expertise in e-filing in both State and Federal courts (required).
• Advanced knowledge of federal, state, and local court rules (required).
• Ability to effectively prioritize and multitask, demonstrating collaboration, delegation, and teamwork.
• Strong attention to detail.
• Advanced proficiency of English grammar, spelling, and punctuation.
• Advanced proficiency in MS Word, document editing, and comparison tools.
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications.
• Advanced proficiency in MS Excel, including spreadsheet and database applications.
• Advanced proficiency in MS PowerPoint and presentation tools.
• Advanced knowledge of timekeeping, expense processing, and billing.
• Proficiency in document management systems.
• Ability to thrive in a fast-paced environment, working both independently and within a team.
• Proven ability to coordinate with other firm departments, with strong communication skills to convey instructions, verify results, resolve conflicts, and deliver results on time.

Nice To Haves

• Associate’s or Bachelor’s degree (preferred).
• Notary certification (preferred).
• Proficiency in Intapp Time, Chrome River, and iManage.

Responsibilities

• Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments, cross-training, and peer-level support to ensure seamless operations for the practice.
• Serve as a facilitator of client communications and coordinator of client meetings.
• Oversee administrative functions and ensure timely completion of tasks, including finance and billing-related tasks, time and expense entries, opening of new matters, creation and maintenance of client presentations, and other administrative projects as assigned.
• Draft, format, and proofread legal documents, including pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondences. Ensure all documents comply with court requirements and firm standards.
• Maintain and organize case files and client documents, both electronic and physical.
• Track important deadlines, court dates, and ensure timely and accurate filings with courts and apply subject matter expertise to the coordination of legal tasks and projects.
• Assist attorneys with the discovery process, including the collection, review, and production of documents. Manage e-Discovery projects and coordinate with third-party vendors.
• Support client billing processes, ensuring adherence to time entry protocols, proofreading and reviewing client bills, applying proper task codes, managing rate changes, and preparing expense reports or audits as necessary.
• Handle calendar management, scheduling, expense reporting, travel arrangements, and deadline tracking.
• Willingness to work overtime as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree