Litigation Legal Secretary
About The Position
Hinshaw & Culbertson LLP is a U.S. based law firm with offices nationwide. The firm's national reputation spans the insurance industry, the financial services sector, and other highly regulated industries. Hinshaw also serves as counsel to the professional services sector, and provides business advisory and transactional services to clients of all sizes. What You Will Do (Overview) The Litigation Legal Secretary will provide legal and administrative support to a diverse group of attorneys. It is an excellent opportunity to work with a talented group of professionals in our Houston office. This position requires a self-motivated, resourceful, and collaborative individual.
Requirements
- High school diploma or GED; Bachelor's degree preferred
- Five or more years of experience as a litigation secretary working with multiple attorneys and matters
- Strong understanding of litigation procedures and familiarity with all legal documents (pleadings, motions, and discovery)
- Proficiency with e-filing in administrative, state, and federal courts
- Strong skills in word processing and proficiency in Microsoft Office Suite (Word, Outlook, Excel & PowerPoint); Adobe Acrobat; iManage or similar software; Chrome River; timekeeping programs
- Knowledge of consumer finance a plus.
- Knowledge of court rules and civil procedures in Texas is a plus
Nice To Haves
- Contributes to a positive and collaborative team environment by sharing information, using problem-solving methods, and accepting new ideas and feedback to perform tasks
- Demonstrates superior client service through positive communication and consistent follow-up
- Strong written and verbal communication skills
- Strong attention to detail
- Ability to manage time effectively and be flexible as demands and priorities change
Responsibilities
- Document production and file management
- Draft, proofread, and edit correspondence and legal documents
- E-Files in State and Federal courts
- Client interaction/communication with clients, courts, and attorneys
- Legal calendaring via Compulaw and other electronic court rule programs
- Management of multiple calendars, appointments, and travel arrangements
- Preparation of travel/expense reimbursements
- Updates and maintains databases (i.e., e-mail lists, client matter lists)
- Opens, reads, and sorts all incoming mail.
- Oversees the new client/matter opening process for assigned attorneys
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Flexible Spending Account
- Health Savings Account
- Short-Term Disability
- Long-Term Disability
- Livongo Disease Management Program
- Basic Life Insurance and AD&D
- Voluntary Life Insurance
- 401(k) with Discretionary Profit Sharing
- Allsup Medicare Counseling
- Parental Leave
- Backup Childcare and Family Support
- Health Advocacy Services
- Hinshaw Caregiver Circle Employee Resource Group
- Paid Time Off
- Paid Holidays
- Life Assistance Program
- Commuter Benefits
- Travel Insurance
- Discount Program
- Peer Recognition Program
- Referral Bonus
- Hybrid Work
- Arrangements
- 35-hour workweek
- Competitive Base Pay
- Discretionary Annual
- Anniversary Program
- Bonus for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
