Litigation Legal Secretary

F3 Law•San Diego, CA

10d•Onsite

About The Position

Join F3 Law: Litigation Legal Secretary - San Diego Fagen Friedman & Fulfrost LLP, California’s leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our San Diego Office. The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and its clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Exceptional attention to detail, the ability to manage multiple deadlines, and strong follow-through are critical to success in this role.

Requirements

High school diploma or GED
In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, DMS (iManage) or similar software, and proficiency with Adobe Acrobat and ability to create, edit, and convert PDF documents
3+ years of experience as a litigation secretary working with multiple attorneys

Nice To Haves

Associates/ Bachelor's degree preferred
transactional law and administrative hearing knowledge is a plus

Responsibilities

Document production and file management
Extensive experience with e-filing in administrative, state, and federal courts
Draft, proofread, and edit correspondence
Client interaction/communication with clients, courts, and attorneys
Knowledge of court rules and civil procedures in state and federal jurisdictions
Legal calendaring via Juralaw and other electronic court rule programs
Management of multiple calendars, appointments, and travel arrangements
Preparation of travel and expense reimbursements
Managing competing priorities and adhering to strict deadlines in a fast-paced environment
Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management
Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment
Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving
Strong formatting skills with a high level of accuracy