Litigation Legal Assistant

GableGotwals • Oklahoma City, OK

2d • Hybrid

About The Position

Join the GableGotwals team and become a part of a great culture in our Tulsa office as a Litigation Legal Assistant. The Litigation Legal Assistant will work under the direction of the attorneys and/or paralegals to whom they are assigned and provide a wide range of practice-specific support. This includes the preparation and processing of correspondence and memoranda as well as complex legal documents such as pleadings, summonses, complaints, motions, and subpoenas. The day-to-day duties of this role include but are not limited to drafting, formatting, and filing legal documents, data entry, docket management, client communication, calendar maintenance, performing basic research, and maintenance of client files throughout the life cycle of the matter. Although this position supports a primary group of assigned attorneys and/or paralegals, this individual must work with others in a collaborative environment so that adequate back-up and overflow support is provided when the need arises.

Requirements

• Minimum of two (2) years of relevant work experience
• Associate degree in legal studies or related field preferred
• Notary preferred
• Ability to perform general office tasks, such as typing accurately, scheduling tasks, maintaining organized records, and handling correspondence efficiently
• Knowledge of local, out-of-state, and federal court litigation documentation, deadlines and filing procedures (both e-filing or paper requirements)
• Maintain a positive, “can-do” attitude, while working in a fast-paced working environment
• Clear and effective communication and strong people skills; strong grammar, spelling, and punctuation
• Able to work independently or as a team in a collaborative environment
• Strong diligence with great emphasis on accuracy and quality
• Advance knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Demonstrate capability of researching local court rules to ensure proper methods of e-filing
• Able to quickly learn e-filing in out-of-state district courts and federal district court systems
• Knowledge of legal procedures and legal terminology
• Strong document formatting experience
• Demonstrate a solid technical aptitude
• Operate standard office equipment such as telephones, conferencing equipment, photocopiers, scanners, postage machines, etc.
• Use proper judgement and discretion when dealing with sensitive, confidential information.
• Ability to manage stressful situations in a professional and courteous manner

Nice To Haves

• Associate degree in legal studies or related field
• Notary

Responsibilities

• Support and cultivate an elevated level of client service standards
• Prepare and process correspondence and memoranda as well as complex legal documents, draft routine cover letters and documents
• Proofread documents and check for proper formatting, spelling, and grammar; complete revisions, prepare redline documents as directed, and submit for e-filing when appropriate
• Perform various clerical duties such as receive, screen and respond to callers; review, scan and route incoming mail; prepare outgoing mail; arrange for specialized overnight mail or messenger service; coordinate activities with courthouse runner; maintain and update contacts and addresses; scan and photocopy materials; create pleading binders or electronic copy of pleadings in NetDocuments and the Firm’s Daily Intake, and keep current with attorney’s deadlines and caseloads.
• Maintain electronic client and firm administrative files according to the Firm’s digital file management guidelines, as well as paper files, as necessary, and other records
• Manage attorney calendars, including scheduling appointments and other tasks related to calendar/docket due dates; schedule and coordinate internal/external meetings, conferences, depositions, including all organization and coordination, as well as travel arrangements; actively communicate changes or reminders to direct reports, as needed
• Provide trial support duties such as preparing exhibits, bates labeling, redacting, making trial binders, scheduling expert witnesses, preparing charts, graphs and other courtroom visuals or demonstrative exhibits
• Interact with various courts, clients, vendors, lawyers, and staff and maintain positive relations with each
• Aid the billing department and billing attorneys with firm related billing tasks, process expense reports and check requests
• Apply practice-related knowledge and skills to complete projects and tasks; effectively find, promote, and apply technologies or delegate to firm resources to maximize efficiency in conducting assignments

Benefits

• Eligible for health insurance on day one
• Free Teladoc appointments with the Healthiest You app
• Group Term Life Insurance & Long-Term Disability Insurance
• Supplemental Life, Vision, AFLAC and Pet Insurance
• Medical and Dependent Care Flexible Spending Accounts
• 401(k) and Profit-Sharing Plan
• PTO, Sick Leave and Floating Holiday
• Parental Leave
• Lactation Room(s) in each office location
• Most positions are eligible for twenty-six remote days per year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree