Legal Assistant - Litigation

Holland & Hart Staff•Phoenix, AZ

2d•Hybrid

About The Position

In coordination with the Environmental, Energy, and Natural Resources Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group. The position requires understanding the specific needs and business of the practice group, managing the business intake process, preparing and formatting legal documents, e-filing documents, managing communications, supporting client activities, maintaining attorney/paralegal calendars, assisting with in-office tasks and projects, navigating workflow technology, managing workflow and priorities, and proactively supporting the team with a positive and collaborative approach. The role may also involve managing logistics for meetings and liaising with courts. The position requires flexibility and a commitment to supporting the firm’s overall objectives.

Requirements

High school education with four (4) years legal assistant experience, or two (2) years legal assistant training plus at least two (2) years legal assistant experience.
Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.
Strong knowledge of iManage, iCompli, Intapp, Chrome River, Expert Time and CompuLaw, or similar software.
Strong knowledge of federal, state and local court rules.
Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
Excellent organizational skills to handle the work of several attorneys/paralegals.
Ability to work effectively under pressure to meet tight deadlines.
Ability to work effectively independently and as part of a team.
Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.

Nice To Haves

Advanced knowledge in one or more specialty areas preferred (i.e., litigation, corporate, tax, intellectual property, etc.).

Responsibilities

Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.
Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
May transcribe digital audio files to create written transcripts of recorded information.
Prepares documents and applicable fees for electronic filing as needed and according to instructions.
E-files documents with federal and state courts and other agencies.
Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries and emails.
Supports client activities and provides direct contact client assistance and support.
Maintains and manages attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
Assists as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
Effectively manages workflow and priorities.
Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
Serves as a resource to teammates.
May manage logistics for internal and external meetings.
May liaise with courts.
Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.