Litigation Legal Assistant/ Assistant Office Manager
About The Position
Kaufman Dolowich LLP is seeking a highly organized, proactive, and experienced professional for a dual-role position in its San Francisco office. The role combines litigation support for attorneys with administrative and operational leadership to help ensure efficient office operations. The successful candidate will work with attorneys, firm leadership, and administrative personnel, supporting litigation matters across all three California offices and assisting with day-to-day management of the San Francisco office. The Litigation Legal Assistant will support attorneys through all phases of litigation, including preparing and filing legal documents, managing calendars and deadlines, coordinating discovery and trial preparation, maintaining case files, supporting billing and matter management, and communicating with clients and other parties. The Assistant Office Manager will support office operations, administrative processes, facilities and vendors, onboarding, events, budgeting, employee relations, and efficiency initiatives. The position also provides leadership and support during the Regional Office Manager’s absence and may involve special projects across California offices.
Requirements
- Minimum 8 years of litigation legal assistant experience in a law firm environment.
- Previous experience supporting multiple attorneys in complex litigation matters.
- Strong knowledge of California and federal court filing procedures.
- Exceptional organizational, prioritization, and time-management skills.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Ability to manage competing priorities and deadlines with minimal supervision.
- Professional demeanor and outstanding client-service skills.
- Strong attention to detail and commitment to accuracy.
- Ability to exercise sound judgment and maintain confidentiality.
- Effective interpersonal skills and ability to build relationships across all levels of the organization.
- Ability to adapt to changing priorities and work effectively in a collaborative team environment.
- Strong problem-solving and administrative management skills.
Nice To Haves
- Previous law firm office management, supervisory, or administrative leadership experience.
- Experience with legal document management and practice management systems.
- Experience supporting insurance defense, employment, professional liability, commercial litigation, or general liability practices.
Responsibilities
- Provide comprehensive litigation support to attorneys across all three California offices.
- Prepare, revise, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents in state and federal courts.
- Manage attorney calendars, court deadlines, depositions, hearings, mediations, and client meetings.
- Coordinate discovery, including document production, subpoenas, deposition preparation, and exhibit management.
- Organize and maintain electronic and physical case files.
- Assist with trial preparation, witness coordination, exhibit binders, trial notebooks, and logistics.
- Enter attorney time, assist with billing coordination, and support matter management activities.
- Communicate professionally with clients, courts, opposing counsel, vendors, and experts.
- Maintain the confidentiality of client and firm information.
- Assist with day-to-day management and operation of the San Francisco office.
- Serve as a resource to attorneys and staff regarding office procedures and administrative matters.
- Liaise with billing, collections, and file opening departments to support compliance with firm protocols and objectives.
- Help oversee reception, facilities coordination, office vendors, supplies, and office services.
- Support onboarding and orientation for new hires.
- Coordinate office events, training programs, meetings, and employee engagement initiatives.
- Assist with office budgeting, invoice processing, and vendor management.
- Partner with Human Resources and firm leadership on employee relations, compliance, and administrative projects.
- Monitor office operations and identify opportunities to improve efficiency and service levels.
- Provide leadership and support during the Regional Office Manager’s absence.
- Participate in special projects as assigned across California offices.
Benefits
- Discretionary bonus program
- Robust benefits offering for full-time employees
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
