Litigation Legal Assistant/ Assistant Office Manager

Kaufman Dolowich, LLP • San Francisco, CA

2d • Onsite

About The Position

Kaufman Dolowich LLP is seeking a highly organized, proactive, and experienced professional for a dual-role position in its San Francisco office. The role combines litigation support for attorneys across all three California offices with administrative and operational leadership in the San Francisco office. The successful candidate will work with attorneys, firm leadership, and administrative personnel to support litigation matters and efficient office operations.

Litigation responsibilities include preparing and filing legal documents, managing calendars and deadlines, coordinating discovery and trial preparation, maintaining case files, assisting with time entry and billing coordination, and communicating with clients and other legal professionals. Office management responsibilities include supporting daily office operations, coordinating facilities and vendors, assisting with onboarding and events, supporting budgeting and administrative processes, and partnering with Human Resources and firm leadership on employee relations, compliance, and projects. The role also provides leadership support during the Regional Office Manager’s absence and may involve special projects across California offices.

Requirements

• At least 8 years of litigation legal assistant experience in a law firm environment.
• Experience supporting multiple attorneys in complex litigation matters.
• Strong knowledge of California and federal court filing procedures.
• Exceptional organizational, prioritization, and time-management skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage competing priorities and deadlines with minimal supervision.
• Professional demeanor and outstanding client-service skills.
• Strong attention to detail and commitment to accuracy.
• Ability to exercise sound judgment and maintain confidentiality.
• Effective interpersonal skills and ability to build relationships across all levels of the organization.
• Ability to adapt to changing priorities and work effectively in a collaborative team environment.
• Strong problem-solving and administrative management skills.

Nice To Haves

• Previous law firm office management, supervisory, or administrative leadership experience.
• Experience with legal document management and practice management systems.
• Experience supporting insurance defense, employment, professional liability, commercial litigation, or general liability practices.

Responsibilities

• Provide comprehensive litigation support to attorneys across all three California offices.
• Prepare, revise, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents in state and federal courts.
• Manage attorney calendars and deadlines, including court dates, depositions, hearings, mediations, and client meetings.
• Coordinate discovery, including document production, subpoenas, deposition preparation, and exhibit management.
• Organize and maintain electronic and physical case files.
• Assist with trial preparation, witness coordination, exhibit binders, trial notebooks, and logistics.
• Enter attorney time, assist with billing coordination, and support matter management.
• Communicate professionally with clients, courts, opposing counsel, vendors, and experts while maintaining confidentiality.
• Assist with the day-to-day management and operation of the San Francisco office.
• Advise attorneys and staff on office procedures and administrative matters.
• Liaise with billing, collections, and file opening departments to support compliance with firm protocols and objectives.
• Help oversee reception, facilities coordination, office vendors, supplies, and office services.
• Support onboarding and orientation for new hires.
• Coordinate office events, training programs, meetings, and employee engagement initiatives.
• Assist with office budgeting, invoice processing, and vendor management.
• Partner with Human Resources and firm leadership on employee relations, compliance, and administrative projects.
• Monitor office operations and identify opportunities to improve efficiency and service levels.
• Provide leadership and support during the Regional Office Manager’s absence.
• Participate in special projects across California offices as assigned.

Benefits

• Discretionary bonus program
• Robust benefits offering for full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed