Litigation Administrative Assistant - 3640038

AMS Staffing•Los Angeles, CA

24d•Hybrid

About The Position

Our client is seeking an experienced Litigation Legal Secretary to support a busy litigation practice. The ideal candidate is proactive, highly organized, detail oriented, and thrives in a fast paced legal environment. This position provides direct support to multiple attorneys and requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. If you enjoy working in a collaborative team environment and take pride in producing high quality work, we encourage you to apply.

Requirements

Minimum of 5 years of litigation legal secretary experience in a law firm.
Experience supporting multiple litigation attorneys.
Extensive experience filing in California State and Federal Courts.
Strong knowledge of court rules, deadlines, and litigation procedures.
Excellent written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Ability to prioritize multiple deadlines while maintaining accuracy.
Ability to work independently and exercise sound judgment.
Professional, confident, and composed under pressure.
Strong client service and interpersonal skills.

Nice To Haves

Experience with Microsoft Office Suite (advanced Word and Outlook skills)
Experience with iManage
Experience with CompuLaw
Experience with Westlaw
Experience with Drafting Assistant
Experience with Adobe Acrobat or other PDF software
Experience with Judicial Council Forms software
Municipal law experience is a plus.

Responsibilities

Provide litigation support to multiple Partners and Associates.
Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, agreements, and other legal documents.
Electronically file documents with California State and Federal Courts, including Superior, Appellate, District, and Supreme Courts.
Review filings for accuracy and compliance with court rules and filing requirements.
Maintain attorney calendars and docket litigation deadlines using the firm's calendaring system.
Coordinate hearings, depositions, mediations, arbitrations, trials, and client meetings.
Prepare trial notebooks, exhibits, binders, and other materials for hearings and trial.
Maintain electronic client files using the firm's document management system.
Enter attorney time and expense reports as needed.
Coordinate travel arrangements and prepare expense reimbursements.
Communicate professionally with clients, court personnel, opposing counsel, and vendors.
Provide secretarial coverage for other attorneys and legal secretaries as needed.
Assist with special projects and other administrative duties assigned by attorneys or management as needed.