Line Producer

Gravity Media• US,

4d•Onsite

About The Position

As a Line Producer, you are responsible for the tactical execution of physical production for our client’s global esports events. You will translate creative and operational direction into executable plans. Managing budgets, schedules, crew and vendors to deliver events safely, efficiently and to a high standard. In the run up to an event, you will review, negotiate and approve bids using the Client’s baseline product requirement guidelines. Taking the lead on weekly budget meetings, you will seek clarity and review budgetary options to deliver financial efficiencies. Actively gathering expenditure/projections from all internal and external partners prior to budget lock. On event, you will keep up to date with all decisions/expenses/reports, both responding and tracking to operational needs as savings and overages develop. Provide live and accurate reporting (savings, overages, overtime etc.). Post event you will actualize the event budget, pay attention invoicing accuracy and dispute any inconsistencies. Confirm and agree on all crew hours. Finalize internal department billbacks. Generate a closing report capturing variances and detailed notes for future events. In closing out the wrap period you will hand over a detailed guide to the Production Accountant for any final areas to actualize. This role reports to the Gravity Media’s Service Delivery Manager – Studio Crewing Global Events. This role requires a high travel flex, circa 30-40%. Travel can be up to five/six weeks away from home at a time. You must be in possession of a passport, and you must keep your travel document up to date. First travel window in 2027 is expected to be February 12, 2027 - March 9 , 2027.

Requirements

Significant experience as a Line Producer or Production Manager on large scale live events (sports, music, esports, broadcast).
Proven ability to build and manage multi-million-dollar budgets and large crew teams.
Deep understanding of production departments, crew structures, and vendor ecosystems.
Skilled at vendor negotiation/RFP process/post event invoicing, staffing, scheduling, and financial reporting.
Strong leadership and communication skills under tight timelines.
Have a valid passport and be eligible/able to travel up to 5 weeks at a time.

Nice To Haves

Familiarity with international freight and customs.
Proficiency with budgeting and scheduling tools (Movie Magic, Showbiz, Airtable, Smartsheet).
Knowledge of broadcast and technical production integration.
Understanding of sustainability and environmentally responsible production practices.
Experience managing union and non-union crews (if applicable by region).

Responsibilities

Build, manage, and reconcile event budgets in collaboration with Production Lead, Lead Producer, Finance team, and contract Production Accountant.
Track all production and labor costs, ensuring expenses remain within approved scope.
Evaluate vendor bids, negotiate rates, and identify cost efficiencies without compromising client standards.
Review and ensure quotes have captured all the requests/needs.
Deliver transparent reporting and timely updates on budget status.
Maintain detailed crew and labor cost breakdowns integrated with vendor and travel budgets.
Track overages tied to crew headcount, overtime, or rate adjustments.
Develop and maintain detailed production schedules (load-in, build, rehearsals, show days, load-out).
Coordinate cross-department dependencies and crew calls.
Ensure all partners and vendors operate within the approved timeline.
Oversee all crew staffing operations in partnership with the contractor Crew & Staffing Production Manager (can span multiple vendors).
Approve crew hires, rates, deal memos, and timecards within internal and regional labor guidelines (can span multiple vendors).
Proactively raise consistency gaps in vendor deals and proposals.
Ensure compliance, payroll accuracy, and cost tracking for all crew hires.
Maintain visibility into headcount, roles, and labor costs across departments and vendors.
Collaborate with the FTE Line Producer to standardize crew hiring templates, rate benchmarks, and reporting tools.
Source and manage production vendors and freelance crew, overseeing call sheets and crew check-in/out.
Ensure vendor deliverables baseline product requirement., safety standards, and budget constraints.
Directly manage assigned contractor Crew & Staffing Production Managers.
Review and sign off on all labor-related documentation prepared by Crew PMs.
Escalate payroll or compliance issues to Supervising Line Producer and Finance and the Gravity Media SDM for any Gravity Media staffing or hires.
Ensure the crew experience meets both the Client’s welfare and conduct standards on-site and Gravity’s criteria for Gravity Media staffing or hires.
Collaborate closely with Production Lead, agency partners, and other Line Producers to align execution.
Support event departments (Lighting, Audio, Scenic, LED, SFX, BOH Ops, Logistics) with clear coordination and documentation.
Awareness of safety protocols for crew and vendors onsite.
Awareness compliance documentation and worksite safety oversight in partnership with The Safety Team.
Report incidents promptly and ensure corrective actions are implemented.
Directly report any safety issues to the Gravity Media SDM for Gravity Media staffing or hires.
Key contributor on the team, leading the day-to-day production operations during load-in, show days, and load out.
Troubleshoot onsite issues swiftly, escalating only when scope or cost implications arise.
Maintain calm, organized, and professional presence under pressure.
Maintain up-to-date budget sheets, schedules, and crew documentation.
Deliver post-event cost reports and production notes to Production Lead.
Contribute to the evolution of production standards and templates.
Other job-related duties as assigned.