Limited Submission Coordinator

OSU Oregon State University • Corvallis, OR

8d

About The Position

The Division of Research and Innovation is seeking a full-time (1.00 FTE), 12-month professional faculty member to serve as the university’s central resource for coordinating limited submission funding opportunities, which restrict the number of proposals an institution may submit. The coordinator manages the full lifecycle of these opportunities, from identifying and evaluating funding opportunities through launching internal competitions, facilitating reviews, communicating outcomes, and ensuring compliance with sponsor limitations and university procedures.

The position also supports university nominations of Oregon State University faculty and researchers for prestigious committees, honors, awards, and recognition programs related to research, scholarship, innovation, and impact. Working closely with faculty, research administrators, university leadership, and other partners, the coordinator promotes strategic research opportunities, supports transparent and equitable selection processes, and enhances the university’s visibility and competitiveness for external funding and national recognition.

The position typically requires in-person presence. A hybrid or remote work agreement with occasional travel may be considered for the right candidate. A flexible work schedule may be arranged by agreement between the employee and supervisor. Starting salary is commensurate with skills, education, and experience; the listed salary range is $59,500–$67,500. The anticipated start date is December 1, 2026. This is a critical or security-sensitive position and requires successful completion of a criminal history check and determination of position qualification.

Requirements

• Bachelor’s degree in STEM, social sciences, communications, or a related field.
• Two years of experience coordinating programs, projects, administrative operations, or similar professional activities.
• Ability to interpret and consistently apply policies, procedures, and guidelines.
• Ability to prepare and edit clear, accurate, well-organized written materials, including correspondence, reports, and other professional documents.
• Ability to communicate effectively and professionally with faculty, staff, administrators, and external stakeholders.
• Ability to organize and prioritize work, manage multiple deadlines, adapt to changing priorities, and respond to challenges professionally and with a solution-oriented approach.
• Ability to establish and maintain productive, collaborative working relationships with people from varied backgrounds and organizational levels.
• Commitment to fostering and participating in an inclusive work environment.
• Successful completion of a criminal history check and determination of position qualification.

Nice To Haves

• Master’s degree in a related field.
• Experience in higher education, pre-award research administration, faculty affairs, faculty development, academic administration, a government funding agency, or a private foundation.
• Experience coordinating application, review, nomination, award, grant, scholarship, fellowship, or other competitive submission processes.
• Experience supporting faculty, researchers, senior leaders, or professional staff through administrative or programmatic processes.
• Experience using InfoReady, Qualtrics, SharePoint, Workday, Drupal, or similar platforms.
• Experience preparing, editing, or coordinating nomination packages, award submissions, grant-related materials, or similar professional documents.

Responsibilities

• Coordinate the full lifecycle of institutional limited submission competitions, from identifying anticipated opportunities and launching competitions through internal review and selection.
• Review Notices of Intent and eligibility, develop scoring rubrics, recruit and coordinate ad hoc reviewers, and support transparent, equitable, strategically aligned selection processes.
• Develop and maintain InfoReady applications and landing pages; communicate opportunities through email, newsletters, and web channels; and ensure competition information is timely and accurate.
• Compile scoring data and reviewer feedback for institutional leadership and prepare regular reports on competition activity, outcomes, and trends.
• Support Office for Research Advancement research development initiatives through project coordination, scheduling, milestone and deliverable tracking, communications, and development of procedures, templates, and other operational resources.
• Partner with the Office of Faculty Excellence and university units to identify high-potential faculty, assemble nomination materials, solicit input, and support nominations for research awards, honorifics, and national or international opportunities.
• Collaborate with faculty, university leadership, OSU Foundation Relations, external organizations, and ORA/TERA Solutions Hub colleagues.
• Contribute to continuous improvement of limited submission and research advancement processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level