Light Duty Vehicle Fleet Coordinator

Morgan Construction & Environmental Ltd•Edmonton, AB

32d•Onsite

About The Position

At Morgan, we don’t just build projects, we build careers and futures! Join us as a LIGHT DUTY VEHICLE FLEET COORDINATOR and play a pivotal role in our dynamic world of heavy civil construction! The Light Duty Vehicle Fleet Coordinator is responsible for the strategic oversight and day-to-day administration of the organization's light-duty vehicle fleet across all active projects. This role serves as the central point of contact between field operations, maintenance teams, and external suppliers — ensuring vehicles are available, compliant, cost-effective, and properly maintained to support uninterrupted project delivery. Position Details: In-Office based position Monday – Friday 7am-4pm, with a 1 hour unpaid lunch Rotational on-call coverage once every 4 weeks, 4:00 - 6:00 pm weekdays and 7:00 am to 6:30 pm weekend. Generous Vacation, personal and sick day entitlements

Requirements

Experience in fleet coordination, logistics, supply chain, or a related field
Strong negotiation and vendor management skills
Familiarity with vehicle registration, licensing, and insurance processes
Proficiency with fleet management software or asset tracking systems
Excellent organizational skills with the ability to manage multiple priorities simultaneously
Effective communicator with both internal stakeholders and external suppliers
Budget-conscious with experience monitoring costs and reporting on financial performance

Responsibilities

Oversee the allocation and distribution of the light-duty fleet across all active projects, continuously assessing utilization rates and ensuring each project site has the right vehicles at the right time.
Closely monitor evolving fleet needs at each project level and collaborate with field operations management to identify, evaluate, and source the most operationally and financially viable replacement or rental options.
Receive, review, and process vehicle requisitions in a timely manner. Validate requests against operational requirements and budget parameters, and expedite approvals to minimize project downtime.
Manage all correspondence, negotiations, and agreements with fleet suppliers and vendors.
Build and maintain strong supplier relationships to ensure competitive pricing, service reliability, and priority access during peak demand periods.
Consult regularly with suppliers and field operations teams to anticipate demand and address issues proactively.
Develop, implement, monitor, and continuously refine supply chain management strategies that improve the efficiency, responsiveness, and reliability of fleet procurement and deployment operations.
Work closely with the maintenance team to schedule and coordinate fleet repairs, preventive maintenance, and periodic inspections.
Ensure all vehicles meet safety and regulatory standards and are returned to service with minimal delay.
Maintain accurate and up-to-date fleet registries, including vehicle renewals, new plate issuances, and plate cancellations.
Ensure all documentation is compliant with applicable regulations and internal governance standards.
Perform regular insurance reconciliation for both existing and newly acquired vehicles, ensuring continuous and accurate coverage across the entire fleet.
Resolve coverage discrepancies and administrative issues in a timely manner.
Monitor fleet-related expenditures against approved budgets and identify cost-saving opportunities.
Proactively flag potential budget overruns and recommend corrective actions to senior management.