Lifestyle Coordinator

Associa•Dallas, TX

3d•Onsite

About The Position

The Lifestyle Coordinator will provide day-to-day oversight of the Lifestyle Coordination line of service. This role involves planning, coordinating, and overseeing HOA-sponsored social events, programs, and activities in accordance with approved budgets, policies, and timelines. The coordinator will develop a comprehensive annual lifestyle calendar, prepare event-specific budgets, and monitor income and expenses, providing monthly financial reporting. They will also maintain accurate annual financial records for all events and ensure compliance with the approved Association budget. Collaboration with the Community Manager, Board of Directors, resident committees, and community volunteers is key to executing successful events and programs. Additionally, the role provides professional administrative support and guidance to the Board of Directors, including assistance with meetings and homeowner orientations. The Lifestyle Coordinator will solicit bids for special projects, submit work orders, and attend all Association-funded events for on-site coordination. They will create and manage promotional plans for events, solicit and maintain relationships with community sponsors, and maintain organized activity calendars and event files. Purchasing event supplies, tracking expenses, and assisting onsite staff with administrative duties are also part of the responsibilities. The role includes overseeing amenity inspections, access coordination, and rental management, while maintaining positive working relationships and promoting resident engagement. Ensuring safety policies are followed and maintaining a regular onsite presence are crucial. Finally, the Lifestyle Coordinator will prepare and present a monthly Lifestyle Report to the HOA Board of Directors and Community Manager, and perform other duties as assigned.

Requirements

Positive attitude and excellent customer service and organizational skills.
Ability to manage multiple tasks and a variety of priorities.
Effective communication and interpersonal skills.
Experience with Microsoft Excel, Office, Word and Google Docs and comfortable working online and in various databases.
Ability to exercise discretion and independent judgment.
Must have experience with marketing and special event planning.

Responsibilities

Provide day-to-day oversight of the Lifestyle Coordination line of service.
Plan, coordinate, and oversee HOA-sponsored social events, programs, and activities in accordance with approved budgets, policies, and timelines.
Develop a comprehensive annual lifestyle calendar and prepare event-specific budgets; monitor income and expenses for individual events and provide monthly financial reporting.
Maintain accurate annual financial records for all events and ensure compliance with the approved Association budget.
Collaborate closely with the Community Manager, Board of Directors, resident committees, and community volunteers to plan and execute successful events and programs.
Provide professional administrative support and guidance to the Board of Directors, including assistance with board meetings, annual meetings, homeowner orientations, and related administrative functions.
Solicit bids for special projects and submit work orders for emergency services, repairs, and event-related needs as required.
Attend all Association-funded and supported events to provide on-site coordination and support.
Create, implement, and manage promotional and advertising plans for events, programs, and sponsors, including flyers, website content, email blasts, newsletters, and social media platforms (HOA website, Facebook, and Instagram).
Identify, solicit, and maintain relationships with community sponsors and partners to support lifestyle programming and community initiatives.
Maintain complete, accurate, and up-to-date activity calendars in both paper and online formats, along with organized event files and documentation.
Purchase event supplies, decorations, refreshments, and related materials as needed; track expenses and provide monthly expense reporting.
Assist onsite staff as needed with administrative duties, board and annual meetings, and homeowner orientations.
Oversee amenity inspections—particularly amenities used for lifestyle programming—as well as amenity access coordination and amenity rental management.
Maintain positive working relationships with Board members, homeowners, residents, vendors, and business partners; respond promptly to requests in accordance with company policies and customer service standards.
Promote resident engagement and foster a strong sense of community involvement.
Ensure all safety policies and procedures are followed during events and daily operations.
Maintain a regular onsite presence Monday through Friday, excluding approved PTO, company holidays, or authorized flexible scheduling.
Prepare and present a monthly Lifestyle Report to the HOA Board of Directors and Community Manager.
Perform special projects and other duties as assigned.