Lifelong Faith Formation Administrative Assistant Part-Time - St. Luke & St. Bernardine Parish - River Forest - Vic. IV

Archdiocese of Chicago•Forest Park, IL

35d•$16 - $18•Onsite

About The Position

The Religious Education Administrative Assistant provides administrative and operational support to the Director of Religious Education. This role ensures the efficient management of student records, sacramental documentation, communication systems, and program logistics. The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a deadline-driven parish environment.

Requirements

Practicing Catholic in good standing who supports the teachings and mission of the Church
Minimum 5 years’ administrative experience preferred in a religious education setting
Strong proficiency in Microsoft Office and database systems
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to maintain confidentiality
Ability to work independently and collaboratively

Responsibilities

Maintain accurate student and family records
Manage registration processes and databases
Track sacramental requirements and eligibility
Track service hours, retreat attendance, and formation completion
Track tuition payments and outstanding balances
Prepare billing statements and payment reminders
Ensure all tuition payments and sacramental fees are current
Collect and verify sacramental certificates and required documentation
Maintain confidential and accurate sacramental records for parish archives
Prepare lists for sacramental liturgies (names, certificates, worship aids)
Coordinate logistics for retreats, meetings, and sacramental liturgies
Maintain accurate records for students who are in the OCIC/OCIA program
Demonstrates professionalism, clarity, and responsiveness in all interactions.
Ensures clear, consistent and accurate information flow between Director, families, catechists, parish staff, and volunteers.
Drafts clear, accurate, and professional written correspondence
Maintains organized communication records and email management
Ensures sacramental information (retreat dates, rehearsal times, documentation deadlines) is communicated accurately
Maintains updated contact lists and distribution groups
Demonstrates discretion and professionalism in sensitive situations