Life Sciences Event Coordinator (part-time, 28 hrs./wk.)

Brigham Young University • Provo, UT

2d • Onsite

About The Position

Join the College of Life Sciences team and play a key role in creating engaging, memorable events that strengthen connections across our community. As the Life Sciences Event Coordinator, you will plan, coordinate, and execute a wide range of events that reflect the college’s mission, elevate the attendee experience, and support strategic goals and priorities.

Requirements

• A firm commitment to the mission of BYU.
• Two years of event-planning experience
• Familiarity with event and communication etiquette
• Willingness to become familiar with university policies, procedures, & systems
• Strong organizational and multitasking skills
• Effective written and verbal communication
• Ability to work with diverse stakeholders
• Detail-oriented with strong problem-solving skills
• Experience managing event logistics and vendors
• Proficiency in Microsoft Office or similar tools
• Ability to work occasional evenings/weekends

Nice To Haves

• Bachelor’s degree OR four years of event planning experience OR equivalent combination of education and experience
• Familiarity with Adobe Creative Suite programs
• Familiarity with Canva and Mailchimp
• Experience in higher education or academic events
• Familiarity with event management platforms
• Experience with event marketing or communications
• Basic budgeting experience

Responsibilities

• Plan and execute engaging events that strengthen community and connection across the college
• Collaborate with college leadership, deans, and stakeholders to develop event strategies, goals, and success metrics
• Create and manage event timelines, communications, invitations, and promotional efforts to ensure seamless coordination
• Oversee all event logistics, including venue reservations, catering, vendor partnerships, and event supplies/equipment
• Serve as the primary point of contact for internal and external event stakeholders, providing excellent communication and support
• Lead on-site event operations, including setup, registration/check-in, troubleshooting, and event breakdown
• Conduct post-event evaluations, track outcomes, and recommend improvements to enhance future events
• Maintain organized event documentation and historical records to support long-term planning and continuous improvement

Benefits

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits after two years
• Access to athletic facilities
• Access to the library
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree