LIFE SAFETY INSPECTION SCHEDULER
About The Position
The Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Life Safety Scheduler. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Requirements
- Principles and practices of administration, management, or program rules, regulations and operating procedures
- Written communication sufficient to create letters, memos and emails
- Computer software programs (Web-based applications, MS Excel, MS Word, MS Outlook, and Google Docs)
- Life-Safety Standards: Title 6, Chapter 18, Article 7
- Excellent organization and workload management, including, but not limited to organizing documents and reports
- Interpersonal relations and conflict resolution; analytical skills to assess and prioritize projects
- Strong computer skills include accurate data entry and database software programs
- Work without direct supervision and be detail oriented
- Organize a high volume of incoming documents, prioritize work, and stay on task
- Establish and maintain working relationships with colleagues, staff, other departments and the public at large
- Learn and apply federal and state laws, regulations and policies; adapt new policies, procedures and technologies
- Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions
- This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)
Nice To Haves
- Three (3) years of responsible administrative experience; or a Bachelor’s degree in business.
- Knowledge of internet-based data systems (e.g. Quick Connect and Focus) is preferred.
Responsibilities
- Scheduling life safety inspections by phone and/or email; updating and entering information into the electronic database system; ensuring inspections are scheduled within required timeframes; reviewing upcoming inspections and prioritizing based on due date and geographical location; answering questions regarding life safety inspection procedures
- Completing special projects and providing administrative support such as scheduling appointments or meetings, answering incoming calls, and assisting with mailings
- Receiving, organizing, maintaining electronic data, and preparing reports for management; monitoring email inboxes and directing incoming correspondence to the correct staff
Benefits
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
