Life Safety Inspection Scheduler

Arizona Department of Administration•Phoenix, AZ

21h•Hybrid

About The Position

The Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join their team as a Life Safety Scheduler. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Principles and practices of administration, management, or program rules, regulations and operating procedures
Written communication sufficient to create letters, memos and emails
Computer software programs (Web-based applications, MS Excel, MS Word, MS Outlook, and Google Docs)
Excellent organization and workload management, including, but not limited to organizing documents and reports
Interpersonal relations and conflict resolution; analytical skills to assess and prioritize projects
Strong computer skills include accurate data entry and database software programs
Ability to work without direct supervision and be detail oriented
Ability to organize a high volume of incoming documents, prioritize work, and stay on task
Ability to establish and maintain working relationships with colleagues, staff, other departments and the public at large
Ability to learn and apply federal and state laws, regulations and policies; adapt new policies, procedures and technologies

Nice To Haves

Three (3) years of responsible administrative experience; or a Bachelor’s degree in business
Knowledge of internet-based data systems (e.g. Quick Connect and Focus) is preferred

Responsibilities

Scheduling life safety inspections by phone and/or email
Updating and entering information into the electronic database system
Ensuring inspections are scheduled within required timeframes
Reviewing upcoming inspections and prioritizing based on due date and geographical location
Answering questions regarding life safety inspection procedures
Completing special projects and providing administrative support such as scheduling appointments or meetings, answering incoming calls, and assisting with mailings
Receiving, organizing, maintaining electronic data, and preparing reports for management
Monitoring email inboxes and directing incoming correspondence to the correct staff

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities