Life Manager

Trivium•Houston, TX

4d•$70,000 - $90,000•Onsite

About The Position

We are seeking an exceptional Life Manager / Executive Assistant to support a high-performing CEO who owns multiple businesses across several industries. The ideal candidate will be his right hand across every part of his life — business, personal and travel — and will support both him and his wife. This is a strong execution and management role: you will work across multiple organizations and a large team, handling a wide range of tasks. It is dynamic and high-impact — you will help drive these businesses forward while improving the CEO's day-to-day life. If you are a high-ownership operator who thrives on solving problems in a fast-paced environment, you will love this role.

Requirements

3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, ideally in a high-growth startup or entrepreneurial environment.
Heavy AI utilization (Claude or similar).
Expert in GSuite, Slack, CRM platforms, project management tools (ClickUp, Notion) and spreadsheets.
Advanced international travel planning and high-level coordination.
Must live in the Houston, TX area.
Hold a valid driver's license.
Own a car.
Proactive, solution-oriented and thick-skinned.
Comfortable giving structured feedback and switching tasks rapidly.
Competitive, hungry and driven to win.
Complete discretion and confidentiality.

Responsibilities

Manage complex calendars, appointments and high-level business logistics to maximize productivity.
Handle inbox triage and sensitive communications with precision.
Support the sales pipeline and document execution using CRM and e-signature platforms.
Track requests from internal teams, ensure key items reach the CEO, and coordinate cross-functional meetings with rigorous follow-up.
Lead special projects from ideation to execution and keep the business entities on track.
Plan and book high-end, luxury international itineraries across multiple time zones.
Optimize travel with loyalty programs, concierge bookings and detailed agendas.
Manage multi-week personal trips, retreats and unique experiences with contingency plans.
Prepare travel planning documents, logistics trackers and international travel requirements.
Coordinate household logistics: house manager, vendors, cleaners, service providers, maintenance schedules.
Manage personal financial transactions and vendor relationships.
Organize wellness appointments, dining, events, social plans and household/grocery requests.
Work closely with the CEO's partner so personal priorities are handled seamlessly.
Introduce and refine systems using project-management, chat and AI tools to increase visibility.
Build and maintain operational trackers, SOPs and recurring process documentation.
Continuously improve processes as new demands arise, with the core goal of buying back the CEO's time.