Life Manager

Trivium•Houston, TX

3d•Onsite

About The Position

We are seeking an exceptional Life Manager / Executive Assistant to support a high-performing CEO who owns multiple businesses across several industries. The ideal candidate will be his right hand across every part of his life — business, personal and travel — and will support both him and his wife. This is a strong execution and management role: you will work across multiple organizations and a large team, handling a wide range of tasks. It is dynamic and high-impact — you will help drive these businesses forward while improving the CEO's day-to-day life. If you are a high-ownership operator who thrives on solving problems in a fast-paced environment, you will love this role.

Requirements

3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, ideally in a high-growth startup or entrepreneurial environment
Heavy AI utilization (Claude or similar)
Expert in GSuite, Slack, CRM platforms, project management tools (ClickUp, Notion) and spreadsheets
Advanced international travel planning and high-level coordination
Must live in the Houston, TX area
Hold a valid driver's license
Own a car
Proactive, solution-oriented and thick-skinned
Comfortable giving structured feedback and switching tasks rapidly
Competitive, hungry and driven to win
Complete discretion and confidentiality

Responsibilities

Manage complex calendars, appointments and high-level business logistics to maximize productivity
Inbox triage and sensitive communications handled with precision
Support the sales pipeline and document execution using CRM and e-signature platforms
Track requests from internal teams, make sure key items reach the CEO, coordinate cross-functional meetings with rigorous follow-up
Lead special projects from ideation to execution and keep the business entities on track
Plan and book high-end, luxury international itineraries across multiple time zones
Optimize with loyalty programs, concierge bookings and detailed agendas
Manage multi-week personal trips, retreats and unique experiences with contingency plans
Prepare travel planning documents, logistics trackers and international travel requirements
Coordinate household logistics: house manager, vendors, cleaners, service providers, maintenance schedules
Manage personal financial transactions and vendor relationships
Organize wellness appointments, dining, events, social plans and household/grocery requests
Work closely with the CEO's partner so personal priorities are handled seamlessly
Introduce and refine systems using project-management, chat and AI tools to increase visibility
Build and maintain operational trackers, SOPs and recurring process documentation