Licensing Specialist

Asbury Automotive•Sandy Springs, GA

13h

About The Position

The Licensing Specialist is responsible for preparing, submitting, tracking, and maintaining licensing applications across multiple jurisdictions to support dealership and corporate operations. This role plays a critical execution-focused function by ensuring licensing filings are accurate, complete, and timely. While the position does not manage corporate entities, it requires a strong working understanding of entity structures, ownership, and officer information to correctly complete regulatory applications. The role requires exceptional attention to detail, consistent follow-up with manufacturers and licensing authorities, and disciplined status tracking to ensure compliance and avoid operational delays.

Requirements

Prior experience preparing and submitting licensing applications in a multi-jurisdictional environment
Working knowledge of corporate and operational entities (e.g., DBAs, ownership, officers) sufficient to complete regulatory filings
Experience in regulated industries such as automotive, financial services, or similar compliance-driven environments
Exceptional attention to detail and ability to detect inaccuracies or omissions
Strong organizational, tracking, and follow-up skills
Ability to manage multiple concurrent applications and deadlines
Clear written and verbal communication skills
Ability to interpret and apply licensing instructions and regulatory requirements
High level of discretion when handling confidential personal and business information
Proficiency with spreadsheets, document management systems, and tracking tools
Software skills including Microsoft Word, Excel and Outlook, and Adobe Acrobat Pro
Experience with state DMV or dealership licensing

Nice To Haves

Familiarity with OEMs, licensing and/or approval processes
Experience supporting licensing during acquisitions or divestitures
Experience creating mail merges

Responsibilities

Prepares, completes, and submits state and local licensing applications, including new licenses, renewals, amendments, and transfers
Accurately reflects entity, ownership, officer, and DBA information on licensing applications using provided records
Identifies jurisdiction-specific requirements and ensure applications meet all documentation and timing standards
Submits applications through appropriate portals or agencies and confirm receipt
Tracks application status from submission through approval using internal trackers or systems
Proactively follows up with manufacturers, state and local agencies regarding application progress, deficiencies, or additional information requests
Coordinates internally to obtain required signatures, documents, or clarifications
Maintains renewal calendars to prevent license lapses
Maintains a functional understanding of Asbury’s entity structures, ownership relationships, and officer roles for licensing purposes
Uses existing entity records to complete applications without independently managing or updating entity data
Identifies and escalates discrepancies in entity information to Legal or relevant stakeholders
Collects and organizes officer, ownership, and personal history information required for licensing filings
Coordinates background checks, fingerprinting, notarized disclosures, and related requirements
Submits timely amendments when officer or ownership changes impact active licenses
Maintains organized licensing files by jurisdiction and location
Documents application activity and correspondence for audit readiness
Provides regular status updates and reports on active applications and upcoming renewals
Partners with Legal, Finance, Accounting, and Operations to obtain required licensing information
Serves as a primary point of contact with manufacturers and licensing agencies for routine matters
Supports manufacturer-related licensing submissions as applicable
Performs other related duties to benefit the mission/vision of the organization

Benefits

Weekly pay
Paid holidays & paid time off
Paid training
Stock Awards (select management and front-line team members eligible)
Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
Up to 12 weeks paid pregnancy leave (disability leave)
Paid Parental Leave
Health savings
Flex spending accounts (tax free)
Short-term and Long-term disability plans
Life Insurance (Whole Life and Term)
401k with company match
Digital career path tool to assist with career development
Continuous training through Asbury's Internal Learning Management System
Professional growth and development opportunities
Student loan relief resources
Employee assistance program
Employee discounts on parts and service repairs
Scholarship awards
Opportunities to join our community service initiatives, which includes paid volunteer hours
Aggressive Employee referral program with bonus opportunities