Licensing Specialist (Paralegal)

Apex Service Partners • Ballwin, MO

6d

About The Position

Apex Services Partners is a leading provider of HVAC, Plumbing, and Electrical services, committed to delivering exceptional service and innovative solutions to our customers. We are seeking a detail-oriented and motivated Paralegal / Licensing Specialist to support our People Operations team across our Midwest locations. The Paralegal / Licensing Specialist plays a key role in supporting People Operations by managing and coordinating aspects of general liability, auto liability, employment-related claims, and lease administration. This position also oversees the tracking, renewal, and compliance of occupational, contractor, and state-level licenses. The ideal candidate is organized, proactive, and able to navigate legal, insurance, and compliance processes with professionalism and discretion.

Requirements

• Associate’s or Bachelor’s degree in Paralegal Studies, Business Administration, or a related field
• 1+ year of experience in legal support, insurance coordination, HR compliance, or a related role
• Working knowledge of general liability, auto liability, workers’ compensation, and employment law concepts
• Strong organizational, communication, and follow-up skills
• Demonstrated ability to handle confidential information with discretion and professionalism

Nice To Haves

• Paralegal certification preferred

Responsibilities

• Manage the general liability process in partnership with General Managers
• Assist with the intake, documentation, and coordination of claims, including general liability, auto, and employment-related matters
• Serve as a liaison with insurance carriers, adjusters, legal counsel, and internal stakeholders to ensure timely and accurate claim resolution
• Maintain complete and well-organized records of all claims and related correspondence
• Track, monitor, and manage renewal schedules for occupational, contractor, and state licenses
• Ensure licenses remain current and compliant with all applicable local, state, and federal regulations
• Coordinate with internal departments and external agencies to address and resolve licensing issues
• Prepare and review legal documents, correspondence, and reports related to claims and licensing
• Support the HR Director with subpoenas, EEOC inquiries, and other employment-related legal matters
• Manage and track lease terms and agreements across Midwest locations
• Maintain strict confidentiality and ensure secure handling of sensitive information
• Generate routine and ad hoc reports related to claim status, trends, and compliance metrics
• Assist with audits and internal reviews involving insurance, licensing, and legal documentation
• Act as a liaison among HR, legal, operations teams, and external partners
• Provide guidance and support to internal teams on claims procedures and licensing requirements as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree