Licensing & Regulatory Compliance Paralegal
Enterprise Mangement Solutions Inc•Baltimore, MD
•$7 - $8•Remote
About The Position
Enterprise Management Solutions is seeking a highly analytical, detail-oriented, and process-driven Licensing & Regulatory Compliance Paralegal to manage all aspects of licensing and regulatory compliance for Enterprise and its contracted client entities. This role is responsible for the end-to-end lifecycle of licensing, including application preparation, regulatory coordination, submission (with CEO approval), monitoring, renewal, and compliance tracking across multiple jurisdictions and regulatory agencies. The position plays a critical role in protecting the organization’s ability to operate by ensuring that all required licenses are obtained, maintained, and renewed in full compliance with applicable laws and regulations.
Requirements
- Exceptional analytical and organizational skills
- Strong attention to detail with high accuracy standards
- Ability to manage multiple deadlines and complex processes simultaneously
- Strong written and verbal communication skills
- Ability to interact professionally with regulatory agencies
- High level of accountability, ownership, and discretion
- Ability to work independently in a remote environment
- Juris Doctor (JD) strongly preferred, OR
- Currently enrolled in a Juris Doctor (JD) program (required if JD not yet obtained)
- Bachelor’s Degree required (Legal Studies or related field preferred)
- Minimum 2+ years of experience in:
- Legal support
- Regulatory compliance
- Licensing or administrative law
Responsibilities
- Licensing & Application Management
- Coordinate, compile, and prepare all licensing applications for submission to federal, state, and local regulatory agencies
- Ensure all application materials are complete, accurate, and compliant with jurisdictional requirements
- Maintain detailed knowledge of licensing requirements across multiple jurisdictions
- Prepare application summaries and risk notes for executive review
- Submit applications only after receiving documented CEO approval
- Regulatory Communication & Agency Coordination
- Serve as the primary point of contact for all licensing agencies
- Handle inbound and outbound communications with regulatory bodies regarding:
- Application submissions
- Renewal processes
- Requests for additional information
- Status updates and compliance inquiries
- Receive and manage calls from licensing agencies, ensuring:
- Timely response and documentation
- Immediate escalation of critical matters
- Escalate all significant agency communications to the Program Director and notify the CEO as appropriate
- Maintain professional, accurate, and compliant correspondence at all times
- Monitoring & Compliance Oversight
- Maintain a centralized licensing log/dashboard with real-time status updates for:
- All applications
- All active licenses
- All renewal timelines
- Monitor licensing status for:
- Enterprise Management Solutions
- All entities contracted with Enterprise for licensing services
- Ensure continuous compliance with all regulatory requirements
- Identify and proactively address risks, delays, or deficiencies
- Renewal & Deadline Management
- Track all license expiration dates across all entities
- Initiate renewal processes no less than 90 days prior to expiration
- Compile updated documentation and prepare renewal applications
- Obtain CEO approval prior to submission of all renewal applications
- Ensure zero lapses in licensing
- Documentation & Recordkeeping
- Maintain complete, organized, and audit-ready records of:
- All applications
- Agency correspondence
- Approvals, denials, and conditions
- CEO approvals for all submissions
- Ensure all documentation is securely stored and easily accessible
- Maintain version control and submission history
- Client Licensing Support
- Provide licensing coordination services to external entities contracted with Enterprise
- Communicate with clients to gather required documentation and information
- Ensure client compliance with regulatory requirements
- Act as liaison between clients and regulatory agencies
- Internal Coordination & Escalation
- Work closely with:
- CEO
- Program Director
- Legal team
- Escalate all material issues, risks, delays, or regulatory concerns promptly
- Provide clear, concise updates on licensing status and risks
- Ensure alignment with operational and regulatory priorities
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What This Job Offers
Career Level
Mid Level
