Licensing Analyst

Heart to Heart Hospice•Plano, TX

13h

About The Position

The Licensing Analyst will be responsible for preparing and submitting all licensing documents, including initial applications, renewals, and location changes, to state agencies. This role also involves processing personnel changes, physical location updates, and ensuring compliance with federal, state, and local legal requirements. The analyst will serve as a resource for field agencies on compliance and licensing matters, provide administrative support to the legal department, and manage Medicaid contract renewals and revalidations. Additionally, the position requires maintaining accurate records with the company's insurance provider and supporting new acquisitions by submitting necessary documentation to Medicare and Medicaid.

Requirements

2 years of work experience in a clinical and/or compliance setting preferred
Knowledge of Licensing, Medicare, Medicaid, Research Skills, Reporting Research Results
High School Diploma; college degree preferred
Basic understanding of healthcare regulations including Fraud, Abuse and Anti-Kickback.
Advanced proficiency in Microsoft Office; skilled in Microsoft Excel, Microsoft Word, PowerPoint, Outlook and comfortable working on a computer.
Experience in document imaging and other database type software.
Possess good organization, people and problem-solving skills
Ability to simultaneously multi-task many projects and strategies.
Ability to meet critical deadlines.

Nice To Haves

college degree preferred

Responsibilities

Prepare all Licensing documents to include initial, renewal and location change applications for submission to corresponding State agency
Prepare additional renewals and changes to include CHAPS, NHPCO, TNMHO, IAHHC, IHPCO, CLIA, ISDH, HHSC, LARA, NGS, PGBA
Process any personnel changes that are required to be reported to corresponding State Agency. This also includes physical location, phone and fax number updates
Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
Acts as a resource to field agencies in compliance and licensing issues.
Provides administrative support to the legal department objectives
CHAP – update CHAP and submit for survey readiness
Analyze and support Medicaid contract renewals, revalidations, and ongoing maintenance, including updating portals such as TMHP, PEMS, and CAMP with designation changes, relocations, and other updates.
Ensure information in TULIP, PECOS, and CAMP is accurate and consistent across all systems
Coordinate with the company’s insurance provider to maintain accurate records of company agencies, including adding, updating, or removing locations, and ensure updated Certificates of Insurance (COIs) are obtained and uploaded to the company’s document management system
Support new acquisitions by sending timely Letters of Intent to Medicare and Medicaid, adding new locations to state and federal portals, and submitting required change-of-information applications
Timely submission of all documentation
Performance of other duties as required
Ensure overall compliance with local, state and federal laws, Medicare regulations, and established personnel policies and procedures