Licensed Transaction Specialist – Commercial Real Estate

Colliers International Valuation & Advisory Services • San Jose, CA

19h • Onsite

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This position is a fully Onsite role based out of our San Jose, CA office. About you We're on the lookout for a dynamic Transaction Specialist ( internally called Client Services Specialist ) who thrives on providing top-notch support to brokers and clients alike! This role is a fast-paced, client-facing position that provides comprehensive administrative, marketing, and transaction support to a high-performing brokerage team. You’ll play a key part in driving business development, managing deal flow from start to finish, and delivering polished, professional materials—while gaining hands-on exposure to property tours and client interactions.

Requirements

• 3+ years of transaction support experience from the Commercial Real Estate field.
• Real estate license in the state of California
• Proficient in intermediate functions including MS Word, Excel, PowerPoint.
• Excellent communications skills, both oral and written.
• Excellent organizational and prioritization skills.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

• Maintain accurate listing materials, including updates, tracking action items, and weekly reporting.
• Coordinate and support property tours, ensuring all activity is logged, contacts are updated, and follow-ups are completed—while gaining opportunities to attend and assist with tours directly.
• Manage proposals and deal documentation, including preparing materials, tracking activity, and maintaining organized records.
• Keep real-time progress reports up to date, proactively following up on inquiries and ensuring system accuracy across platforms.
• Execute marketing campaigns and maintain up-to-date listing and distribution records.
• Support deal lifecycle activities, from new listings through to completed transactions, including onboarding, documentation, booking packages, and archiving.
• Maintain organized filing systems (digital and physical) and manage broker communications, calendars, and contact databases.
• Coordinate events such as open houses and provide ongoing administrative and reporting support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed