Commercial Real Estate Specialist
About The Position
This position is a fully Onsite role based out of our San Jose, CA office. We're on the lookout for a dynamic Commercial Real Estate Specialist (internally called Client Services Specialist) who thrives on providing top-notch support to brokers and clients alike! This role is a fast-paced, client-facing position that provides comprehensive administrative, marketing, and transaction support to a high-performing brokerage team. You’ll play a key part in driving business development, managing deal flow from start to finish, and delivering polished, professional materials—while gaining hands-on exposure to property tours and client interactions.
Requirements
- 5+ years of marketing/administrative support services experience from the Commercial Real Estate field.
- Real estate license in the state of California
- Proficient in intermediate functions including MS Word, Excel, PowerPoint.
- Excellent communications skills, both oral and written.
- Excellent organizational and prioritization skills.
- Applicants must be currently authorized to work in the United States on a full-time basis.
Responsibilities
- Maintain accurate listing materials, including updates, tracking action items, and weekly reporting.
- Coordinate and support property tours, ensuring all activity is logged, contacts are updated, and follow-ups are completed—while gaining opportunities to attend and assist with tours directly.
- Manage proposals and deal documentation, including preparing materials, tracking activity, and maintaining organized records.
- Keep real-time progress reports up to date, proactively following up on inquiries and ensuring system accuracy across platforms.
- Execute marketing campaigns and maintain up-to-date listing and distribution records.
- Support deal lifecycle activities, from new listings through to completed transactions, including onboarding, documentation, booking packages, and archiving.
- Maintain organized filing systems (digital and physical) and manage broker communications, calendars, and contact databases.
- Coordinate events such as open houses and provide ongoing administrative and reporting support.
Benefits
- health_insurance
- dental_insurance
- vision_insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
