Licensed Loan Officer Assistant

CrossCountry Mortgage•Mishawaka, IN

5d•Onsite

About The Position

The Loan Partner is responsible for managing all incoming leads, supporting the Loan Officer through the pre‑approval process, maintaining accurate lead tracking, and delivering a high‑touch client experience from first contact through contract. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced mortgage environment.

Requirements

3+ years of residential mortgage experience involving borrower qualification and pre-approval review.
Experience reviewing automated underwriting findings through DU and LPA.
Active NMLS license or commitment to obtain NMLS.
Knowledge of conventional, FHA, and VA lending guidelines.
Proficiency in calculating and evaluating income, assets, reserves, credit, liabilities, and debt-to-income ratios.
Skilled in independently analyzing files and clearly explaining the reasoning behind the recommended loan structure with concise rationale.
Excellent verbal and written communication skills.
Excellent prioritization and time-management skills.
Skill in managing multiple active files, changing priorities, and time-sensitive offer requests without sacrificing accuracy.
Demonstrated ownership, sound judgment, and willingness to escalate concerns early.
Excellent attention to detail and pattern recognition skills to identify inconsistencies and trends.
Skilled in exercising measured, sound judgment under pressure and communicating decisions clearly to internal partners, borrowers and Realtors by phone, email, and video.

Nice To Haves

Experience with Encompass, preferred.
Experience with Blend, mortgage CRM platforms, and Mortgage Coach or similar presentation software, preferred.

Responsibilities

Answer and schedule incoming calls; notify agents of new leads immediately and return lead calls within 20–30 minutes.
Take high‑level applications when possible and confirm all appointments one day prior.
Provide borrowers with documentation lists, application links, and initial guidance.
Review income, assets, and credit at a high level and issue accurate Pre‑Approval Letters (with permission).
Create Mortgage Coach TCAs, schedule appointments, and document all notes in the calendar and Conversation Log.
Update referring agents on appointment details, deal viability, pricing, financing type, and seller‑paid needs.
Add all leads and referral sources to the LO’s honor call list for same‑day outreach.
Enter all leads into the Lead Tracker and maintain consistent follow‑up until an appointment is set.
Support Wednesday follow‑ups after pre‑approval and update referral partners after each contact attempt.
Keep Lead Tracker fully updated with accurate statuses and coordinate tasks with Team LP1s.
Review Lead Tracker activity in team meetings and maintain an 80%+ lead‑to‑application conversion rate.
Schedule client meetings, collect documentation, and manage borrower expectations through contract.
Create open house flyers, listing sheets, and assist with Total Expert marketing materials.
Support team and office events with preparation and coordination.