Licensed Assistant

Raymond James • Barrie, ON

5h • Onsite

About The Position

Raymond James Ltd. is seeking an experienced Licensed Assistant to work in their Barrie office. This is a permanent full-time position with a competitive compensation and benefits package. The role involves providing comprehensive administrative services to a Portfolio Manager, the entire team, and clients, and ensuring the smooth operation of administrative processes and client account management.

Requirements

• Industry CSC licensing is mandatory.
• Three years experience as an IR in the industry.
• Securities license in good standing.
• Minimum 3 years’ experience working within the Financial Services industry as an IR.
• Able to provide constructive suggestions and ideas to improve client’s experience with our office.
• Great organizational skills and a dependable nature to meet deadlines.
• The ability to organize year’s reoccurring tasks.
• Excellent verbal and written communication skills.
• The ability to follow and execute well-laid-out business processes.
• The ability to work in a team environment and demonstrate a professional and friendly manner.
• A positive attitude and strong work ethic.
• Exceptional problem-solving skills.
• The ability to prioritize and multitask.
• Openness and willingness to learn new systems.
• The ability to work well independently.
• Meticulous attention to detail.
• Proficiency with MS Office (Word, Excel, and PowerPoint).
• Familiar with CRM software tools.

Nice To Haves

• CIM or CFA designation
• CFP designation
• Life Insurance license
• US securities licensing – series 7 or Series 65 (if PM qualified)
• TEP designation

Responsibilities

• Execute administrative processes and systems.
• Monitor client accounts and maintain client files.
• Scan all client documentation to central server files.
• Welcome clients into the office and attend to their requests.
• Follow through with the Master Calendar for monthly/yearly actions.
• Support the pre-trade process for all PM trades.
• Assist in planning, organizing, and executing client and charitable events.
• Review marketing processes including social media, ads, client cards, and milestone recognition.
• Gain an overview of US domiciled account systems and processes.
• Prepare client reports and files ahead of Advisor client meetings.
• Manage account cash holdings and ensure they are always invested, earning top rates.
• Follow up with GIC maturities and work with clients to ensure cash investments match timeframes and objectives.
• Work with the team to identify areas for specialized support.
• Prepare follow-up notes for the team to take action and ensure all tasks are completed before filing.
• Support quarterly review report preparation with the team.
• Perform periodic safety and light office duties, including clearing walkways and salting in winter.
• Ensure the office is clean and maintained to high standards before client meetings.
• Perform minor troubleshooting and software updates for office computers, fax, and copier.

Benefits

• Competitive compensation and benefits package.
• Support is provided to cover some costs of relevant applicable advanced financial designations.
• On-going focused professional career development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed