License and Title Clerk

Jerry Haggerty Chevrolet•Glen Ellyn, IL

2d•Onsite

About The Position

The License and Title Clerk is responsible for processing all new and used vehicle sales for registration in the state in which the vehicle will be titled, including the preparation of tax documents. This role involves submitting all legal transfer work to the Department of Motor Vehicles, verifying fund collection and lien holder payoff before processing title applications, and ensuring the accuracy and completeness of applications. The clerk will also prepare transfer documents, enter accounting for dealer transfers and wholesales, and maintain communication with ATC for out-of-state title and registrations. A key responsibility is to maintain a complete list of outstanding title work and report it to management, including a current list to the controller monthly. The position requires staying updated on title regulations through seminars, research, and training, and providing accurate and courteous customer service regarding title-related questions. Maintaining a professional appearance and a neat work area is also expected. The role may involve processing ST-556X's and following up with the IL Department of Revenue, along with other assigned duties.

Requirements

License and Title experience is a must.
Strong computer skills.
Willing to submit to a pre-employment drug screen.

Nice To Haves

Knowledge of Vitu is a plus.
Dealership office experience preferred.
Team player attitude.
Prompt and courteous.
Enthusiastic personality.

Responsibilities

Process all new and used vehicle sales for registration in the state in which the vehicle will be titled, including the preparation of tax documents.
Submit all legal transfer work to the Department of Motor Vehicles.
Verify that funds have been collected and the correct lien holder paid off before processing title applications.
Check applications for accuracy and ensure all information is complete.
Prepare transfer documents and enter accounting for dealer transfers and wholesales.
Maintain communication with ATC for all out-of-state title and registrations.
Comply and maintain a complete list of all outstanding title work.
Report list to management including a current list of outstanding titles to the controller at the end of each month.
Stay abreast of title regulations, by attending seminars held by local licensing bureaus, internet research, and any other training available on title registrations.
Answer customer questions accurately and courteously when dealing with title related questions.
Maintain a professional appearance and a neat work area.
Process ST-556X's as needed and follow up with the IL Department of Revenue.
Perform other duties as assigned.