LIBRARY SPECIALIST

INSTITUTE OF AMERICAN INDIAN &•Santa Fe, NM

5d•$22 - $25

About The Position

Responsible to the Library Director for administrative tasks, circulation functions, bookstack maintenance, processing materials, and other departmental tasks. This position assists library patrons with the collection and technology. Supports IAIA’s mission, vision, and core values.

Requirements

Minimum of Bachelor’s degree with at least two years’ experience with libraries (preferred), archives, or museums.
A combination of education and experience may fulfill minimum requirements of position.
IAIA welcomes applicants with a range of experiences, backgrounds, and interests to apply for this position, including those new to the profession.
Library automated systems, office applications, and interpersonal skills coupled with strong oral and written skills.
Ability to begin and complete projects independently in a timely manner.
Ability to effectively communicate and work as a team with co-workers.
Willingness to understand and demonstrate respect and sensitivity to Indigenous cultures is essential.

Nice To Haves

Experience with non-traditional or first-generation students at an Indigenous serving institution or in a multicultural environment
Knowledge of Indigenous knowledge systems and methodologies
Working knowledge of OCLC systems
Working knowledge of library classification systems including Dewey Decimal system
Working knowledge of Microsoft applications, including Excel
Working knowledge of Adobe applications
Working knowledge of LibApps
Working knowledge of Canva or other graphic design tools
Occasional out-of-town travel for meetings and conferences using a personal vehicle or company vehicle.

Responsibilities

Works a 40-hour work week, currently Sunday – Thursday but subject to change. Sunday shift includes evening hours. Additional evenings may be required. May assist with opening and closing of library.
Assists Library Director in all aspects of the department’s operations
Maintains a comfortable, secure and safe work and study areas
Maintenance and troubleshooting of equipment such as the computers, scanner, printers, and more
Performs administrative tasks, including but not limited to: Organizes library documents and records, both physically and electronically, Oversees mail picks up and deliveries, Inventories, organizes, and orders supplies as necessary
Assists with financial processes, including but not limited to: Prepares purchase orders and check requisitions, Assists with maintaining library’s financial information and records and monitors expenditures
Responsible for collection maintenance, including but not limited to: Makes sure materials are re-shelved and accessible, Bookstacks shifting and signage, Basic record maintenance
Oversees and manages circulation functions, including but not limited to: Processes course reserves, Responsible for fulfilling both electronic and print Interlibrary Loan requests, Gathers statistical information and prepares reports as needed, Oversees and manages billing for overdue and lost materials, Oversees and maintains preparation of overdue notices, Maintains a well-organized area so staff can work the desk
Covers circulation/reference desk shifts, including but not limited to: Assists student, faculty, and staff in using the library, including location of library material, on-site reference and electronic databases, Searches IAIA Library catalog, Refers patrons to librarians when appropriate
Processes new and donated materials, including but not limited to: Searches bibliographic utilities for item records, Organizes library book sale, Processes withdrawals
Checks in and processes periodicals: Files claims as needed, Deaccessions periodicals as necessary
Performs a range duties related to the oversight and direction of Student Workers assigned to the library, which include but is not limited to the following responsibilities: Supervises and schedules work study students as needed, Trains student workers in library procedures, collection organization, and circulation
Keeps abreast of library trends and computer technology, attends training sessions and classes when appropriate
Participates in library and IAIA community meetings and events
Compliance with IAIA policies
Other duties as assigned