LIBRARY SERVICES SUPERVISOR - SES - 77070393

State of Florida•Saint Petersburg, FL

6d•Onsite

About The Position

The Research Information Center (RIC) Supervisor oversees all RIC resources to ensure FWRI staff and external users receive efficient, effective, and timely access to information. This role works closely with FWRI leadership and staff to develop and implement policies and procedures that support the organization’s information needs and ensure consistent, high‑quality library and archival services. The supervisor maintains comprehensive expertise in research library operations and remains current on emerging trends, technologies, and best practices through ongoing professional development, participation in library committees, and engagement with relevant professional organizations and publications. The position is responsible for the proper maintenance and stewardship of archival materials, including the integrated library system repository, preservation initiatives, donations, the digital archive, data administration functions, and activities associated with the publishing office. The manager develops and refines procedures that ensure accurate entry and efficient retrieval of information from diverse electronic sources. In addition, this role establishes and oversees cataloging, keyword indexing, and circulation procedures for all acquired, exchanged, and donated reference materials. The manager reviews journal subscriptions annually, evaluates usage and cost‑effectiveness, recommends modifications, and assists users in accessing requested resource materials. This position also ensures proper oversight and accountability of all FWRI RIC holdings. The RIC Manager supervises editorial staff and directs the review, production, and digital publication of scientific reports and manuscripts, ensuring high quality, ADA compliance, and adherence to established editorial standards. The role coordinates the creation and distribution of the FWRI publications list and seeks opportunities to increase the availability of FWRI publications and information through public‑access electronic sources. The manager leads recruitment, training, and performance management activities within the unit; ensures compliance with Commission and FWRI policies; fosters a collaborative and professional work environment; and promotes continuous process improvement to enhance staff efficiency and performance. This position compiles and prepares reports related to expenditures, work unit and individual performance, and RIC holdings, generating them on an annual, monthly, or weekly basis as required. The manager prepares annual budgets based on careful analysis of previous expenditures and anticipated future needs. The role also monitors library facilities to ensure ideal archival conditions, reports any issues, and submits work orders to maintain appropriate temperature, humidity, lighting, and space utilization. In addition, the RIC Manager promotes and participates in public outreach efforts to broaden awareness and use of FWRI information resources.

Requirements

2 years of professional direct experience in an administrative support position.
An associates’ degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.
Satisfactory Level 1 background check.
Knowledge of scientific publication rigor, process, access and licensing options.
Knowledge of library principles, ethics, services, interlibrary loans, and Fair Use.
Strong project management skills and the ability to manage multiple priorities.
Excellent interpersonal, communication, and leadership abilities.
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro.
Ability to communicate effectively both orally and in writing.
Ability to work independently.
Ability and desire to work in an extremely fast-paced, team environment.
Ability to multi-task, prioritize and meet deadlines.
Ability to act on changing priorities and responsibilities.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

An advanced Master’s or Ph.D. degree and at least five years’ experience in a science or academic library.
One or more years of experience with Digital preservation; Metadata and cataloging.
Working knowledge of Research data lifecycle management.
Experience with Staff development and team leadership.
Technical proficiency with library and repository systems.
Strategic planning and operational management experience.
Experience working in a research, academic, or scientific institution.

Responsibilities

Oversees all RIC resources to ensure FWRI staff and external users receive efficient, effective, and timely access to information.
Works closely with FWRI leadership and staff to develop and implement policies and procedures that support the organization’s information needs and ensure consistent, high‑quality library and archival services.
Maintains comprehensive expertise in research library operations and remains current on emerging trends, technologies, and best practices.
Responsible for the proper maintenance and stewardship of archival materials, including the integrated library system repository, preservation initiatives, donations, the digital archive, data administration functions, and activities associated with the publishing office.
Develops and refines procedures that ensure accurate entry and efficient retrieval of information from diverse electronic sources.
Establishes and oversees cataloging, keyword indexing, and circulation procedures for all acquired, exchanged, and donated reference materials.
Reviews journal subscriptions annually, evaluates usage and cost‑effectiveness, recommends modifications, and assists users in accessing requested resource materials.
Ensures proper oversight and accountability of all FWRI RIC holdings.
Supervises editorial staff and directs the review, production, and digital publication of scientific reports and manuscripts, ensuring high quality, ADA compliance, and adherence to established editorial standards.
Coordinates the creation and distribution of the FWRI publications list and seeks opportunities to increase the availability of FWRI publications and information through public‑access electronic sources.
Leads recruitment, training, and performance management activities within the unit.
Ensures compliance with Commission and FWRI policies.
Fosters a collaborative and professional work environment.
Promotes continuous process improvement to enhance staff efficiency and performance.
Compiles and prepares reports related to expenditures, work unit and individual performance, and RIC holdings.
Prepares annual budgets based on careful analysis of previous expenditures and anticipated future needs.
Monitors library facilities to ensure ideal archival conditions, reports any issues, and submits work orders to maintain appropriate temperature, humidity, lighting, and space utilization.
Promotes and participates in public outreach efforts to broaden awareness and use of FWRI information resources.

Benefits

Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
Tuition waiver program within the state university and community college systems.
Health Premiums $4.17- Single / $15.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
176 hours Annual Leave and 104 hours Sick Leave per year
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons.