Library Clerk

Cherokee Federal•Crane, IN

About The Position

Provides administrative and coordination support across environmental compliance and planning programs, including `NEPA`, wastewater/`NPDES`, hazardous waste/`RCRA`, pollution prevention (`P2`), hazardous building materials (asbestos, `PCB`, lead), radon, wetlands, biological permitting, and cultural resources. Maintains accurate records and controlled document libraries, supports controlled distribution, coordinates meetings and field logistics, and keeps program data organized to meet Government timelines and audit readiness.

Requirements

High school diploma or GED required, Associate degree preferred.
2+ years of administrative experience supporting technical, environmental, engineering, or compliance teams.
2+ years of document library experience, including `SOP` inventories, revision control, and archives.
Strong proficiency with common office software (word processing, spreadsheets, calendars, and `PDF` tools), including formatting and document packaging.
Strong attention to detail and ability to manage multiple deadlines with minimal rework.
Ability to handle sensitive information and follow Government document control and distribution requirements.
Strong written and verbal communication skills.
Must pass pre-employment qualifications of Cherokee Federal

Nice To Haves

Experience supporting Government environmental programs or regulatory documentation (`NEPA`, permitting, compliance reporting, or audits).
Experience maintaining controlled document repositories and version control practices.
Familiarity with environmental program terminology and recurring compliance deliverables (sampling events, inspection reports, permits, and training records).
Experience supporting web portals and databases used for compliance reporting and program tracking (e.g., `NetDMR` or similar systems).

Responsibilities

Provide day-to-day administrative support to Environmental Program Managers and technical staff across multiple environmental media and compliance areas.
Maintain `SOP` inventories, revision control, and archives; ensure only current `SOPs` are in use; assist with controlled copy distribution.
Manage document control for draft/final deliverables, including version tracking, naming conventions, routing for internal review, and controlled distribution per Government direction (no posting/distribution without prior consent).
Prepare, format, and quality-check routine correspondence, reports, plans, meeting materials, and deliverable packages (spelling, layout, table of contents, figure lists, pagination, and attachments).
Coordinate meetings, including scheduling, room reservations, visitor access coordination (as applicable), agenda preparation, attendance rosters, meeting minutes, and action item tracking.
Support `NEPA` public involvement logistics as directed, including coordinating public meeting details and tracking distribution requirements (e.g., local libraries/newspapers/media coordination after Government approval).
Upload approved documents to the Government-designated intranet location as directed and maintain internal trackers of posting status and distribution lists.
Maintain program files and repositories (electronic and hard copy), including permits, inspection records, sampling documentation, chain-of-custody forms, lab reports, photos, stakeholder coordination records, and operating record support files.
Track recurring compliance deadlines and deliverables (e.g., inspection schedules, sampling events, quarterly/annual reports, permit actions, training dates) and provide reminders to program leads.
Enter data and maintain trackers for program metrics and compliance reporting, including support for web-based reporting portals as assigned (e.g., `NetDMR` data entry support under direction/review of technical staff).
Support purchasing and logistics coordination, including requesting office supplies, coordinating shipping/courier needs for document distribution, and tracking receipt of lab reports and other incoming records.
Support training administration, including maintaining training rosters, tracking completion, scheduling sessions, and filing certificates/sign-in sheets.
Support audit readiness by maintaining inspection/audit binders and responding to requests for historical records, sampling results, and documentation packages.
Performs other job-related duties as assigned