Library Assistant (Part-time One-year Term Position)

Alberta Securities Commission•Calgary, AB

2d•Onsite

About The Position

The Alberta Securities Commission (ASC) is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators (CSA), the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets. The Advanced Research and Knowledge Management (ARKM) division leads a data and analytics program that supports data-driven, evidence-based, policy, operational, and business decisions. ARKM also leads the development of an education and training program that is unique to the ASC, focused on the skills and knowledge needed in a securities regulatory environment. It also serves as an expert internal resource for updates, research, and analysis on existing, increasing and emerging risks that require regulatory responses, and considers the impact of innovation in capital markets through technology testing. This position, reporting to the Director, ARKM and with day-to-day direction from the Library and Information Services Specialist, is a temporary one-year term expected to work approximately eight hours per week. The Library Assistant will be responsible for completing administrative tasks related to the acquisition, organization, and maintenance of the organization’s knowledge assets existing in physical library collections and various virtual collections. In addition, this role will assist in client-service tasks specific to the delivery of information and access services.

Requirements

One or more years of experience working in a library, information services, or administrative assistant role; or currently enrolled in a post-secondary program in Library Sciences, Information or Records Management, or Business Administration.
Demonstrated ability to maintain accurate records and handle routine financial administration (e.g., invoices, receipts, reconciliation) with great attention to detail.
Proficiency with standard MS Office 365 office software and the skill to learn new systems.
Proven ability to provide reliable and solutions-orientated operational support to employees and other stakeholders.
Strong information organization skills.
Sharp attention to detail and the ability to multi-task.

Responsibilities

Maintaining accurate records for all print and digital resources in relevant tools and systems (e.g., ILS modules, spreadsheets) to support discoverability, access, and reporting.
Ordering, receiving, and processing physical library assets in accordance with established procedures and practices.
Maintaining the organization and integrity of print collections by completing regular shelf reading and inventories.
Processing and distributing serials and updating services, including loose-leaf filing.
Assisting with routine financial administration related to acquisitions and services, including invoice processing, expense receipt creation, and credit card reconciliation, in alignment with internal controls.
Responding to routine information requests by employees and assisting them in locating products, services, and resources.
Providing circulation services by locating, retrieving, checking out/in, and distributing resources to employees.
Providing document delivery and interlibrary loan services by requesting, receiving, and distributing materials to and from other libraries, monitoring requests and communicating status updates to employees.
Creating and maintaining user accounts to enable access to digital services, and assisting users with set-up, basic troubleshooting, and navigation of digital products in accordance with licensing terms.
Promoting consistent service standards through documenting information requests and updating information within various information repositories and applications.
Supporting the coordination and administration of learning and development events on an ad-hoc basis (e.g., scheduling, room/virtual meeting logistics, materials preparation, …).
Performing other related duties as assigned.