Library Acquisitions & Collections Processing Analyst
About The Position
Under the general direction of the Head of Collections, Discovery, and Content Management (CDCM), the Acquisitions and Collection Processing Analyst manages acquisitions across print and electronic formats, including monographs, electronic collections, databases, journals, and licensed collections. The role oversees daily library acquisitions operations, including ordering, vendor record maintenance, claiming, and analytics reporting for one-time and subscription orders. It helps lead CDCM staff and provides direction to student assistants involved in acquisitions and processing, directly or indirectly. The position tracks and reports acquisition expenditures, supports inventory management and maintenance, creates analytical reports, assists with library donation processing, and helps develop procedures and best practices. It requires effective oral and written communication with internal constituents and external vendors and publishers. Other duties may be assigned. This is a temporary, full-time, non-exempt position scheduled for days, 8:00 a.m. to 5:00 p.m. It expires on or before one year from the start date, may be extended, and may become permanent. Employees must reside in California upon hire. A satisfactory background check is required, and the position is subject to mandated reporter requirements under California law.
Requirements
- Bachelor's degree from an accredited four-year college or university.
- At least five years of progressively responsible experience in library acquisitions, including acquisition processing, fiscal administration, and electronic resource management.
- Thorough knowledge of library acquisition processes, fund structures, and financial management within library services platforms; Alma is preferred.
- Comprehensive knowledge of acquisition data, analytical functions, and descriptive metadata standards, including RDA, MARC/MARC21, Dewey Decimal Classification, and Library of Congress Classification systems.
- In-depth knowledge of electronic resources, including databases, journals, eBooks, and streaming media, and their associated acquisition and management requirements.
- Demonstrated proficiency with library management systems, databases, software applications, and related technologies.
- Strong analytical, organizational, problem-solving, customer service, interpersonal, written, and verbal communication skills.
- Ability to independently perform complex library acquisition functions; analyze acquisition data; coordinate invoicing, payment processing, and related fiscal activities with the Library Administrative Office; and interpret and apply established policies and procedures.
- Ability to exercise sound judgment, manage competing priorities, meet deadlines, and adapt to changing operational needs with minimal supervision.
- Demonstrated ability to establish and maintain effective working relationships and to work independently and collaboratively with colleagues and campus partners while providing responsive, professional service.
- Demonstrated interest and/or ability to work in a multicultural/multiethnic environment.
- Must satisfactorily complete a background check, including a criminal records check, before an offer can be made.
- Must reside in California upon date of hire.
- Must comply with mandated reporter requirements under the California Child Abuse and Neglect Reporting Act and CSU Executive Order 1083.
Nice To Haves
- Experience managing acquisitions in an academic consortia environment.
- Strong commitment to responsive, timely, proactive service that fosters student success.
- Administrative and supervisory experience.
- Good interpersonal skills.
- Alma experience is preferred.
Responsibilities
- Manage acquisition of library materials in print and electronic formats, including monographs, electronic collections, databases, journals, and licensed collections.
- Manage and oversee daily acquisitions operations, including ordering, vendor record maintenance, claiming, and analytics reporting for one-time and subscription orders.
- Help lead CDCM staff members and directly or indirectly provide direction to student assistants involved in library materials acquisitions and processing.
- Track and report acquisition expenditures.
- Support inventory management and maintenance.
- Create analytical reports.
- Assist with processing library donations.
- Participate in developing procedures and best practices for acquisitions and related functions.
- Communicate effectively with internal constituents and external vendors and publishers.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
