Lending Administrator - 12 Month Term

Assiniboine Credit Union•Cornwallis, MB

23h•Onsite

About The Position

Reporting to the Assistant Manager, Lending Administration, the Lending Administrator works as part of a team responsible for providing loan administration support to the Advice & Service Delivery teams. The Administrator contributes positively to the department by completing various functions related to processing mortgage, loan, and line of credit applications, including set-up and funding, internal risk controls, account maintenance, and branch support relating to lending facilities. This is a 12-month term position.

Requirements

Minimum grade 12 diploma
Minimum of two years of relevant experience, preferably in a financial institution or office environment
Strong analytical and decision making skills
Problem-solving capabilities
Proficient in the Microsoft Office suite of products, including Excel, Word and PowerPoint
Working knowledge of credit union banking system
Sales and service skills
Credit administration skills
Knowledge of Credit Union philosophy and principles, legislation, regulations, policies and procedures

Nice To Haves

Higher education relating to business administration, or a related field

Responsibilities

Providing administrative support to the Advice & Service Delivery teams, including managing follow-up requirements for credit files, collateral registration & discharges, set-up and maintenance of payments, processing & preparing renewals.
Resolving routine problems to ensure the needs of the members, staff, and the Credit Union are met.
Providing quality service to the branch teams and borrowing members.
Adhering to all Credit Union policies and procedures, ensuring appropriate internal control procedures are followed and reporting on all required procedures.
Staying abreast of all functional processes and procedures to facilitate quality and seamless delivery of sales and service to members.
Assisting in the management of credit files through their life-cycle efficiently, accurately, and safeguarding the credit union from undue risk.
Contributing to the overall department objectives and actively participating in team efforts to meet service standard commitments and improve efficiencies, including participation in Kaizens and other departmental initiatives.
Demonstrating support for workplace diversity and respectful workplace initiatives.
Understanding, respecting, and supporting ACU’s commitment to corporate social responsibility.
Keeping strictly confidential the affairs of anyone whose private information becomes available in the course of their duties.
Working towards the achievement of meeting standard service agreements to drive a positive member experience.
Completing accurate and efficient administration on both commercial and consumer lending transactions, including acting as a liaison with lawyers on the preparation of solicitor instructions and ensuring the receipt of required collateral documentation.
Managing member property tax accounts including payment to appropriate organizations within established deadlines.
Completing funding of various credit facilities upon confirmation that necessary policies and procedures have been met, along with post-verification of credit files to confirm accuracy and file completeness.
Performing routine verifications and review of banking system generated reports according to established Credit Union guidelines, and identifying and initiating required action.
Daily and monthly monitoring and reconciliation of lending related internal accounts and GLs, such as appraisals, CAFT, etc.
Registering collateral security: personal property registries and land title offices within legislative standards to perfect security.
Ensuring related tasks are completed as required, including CAFT, allotment, property tax account set-ups, etc.
Ensuring processing of maintenance transaction requests are completed accurately and timely as requested by the sales team.
Production of Mortgage Renewal documents, distribution to members, and posting of new terms.
Monitoring monthly Personal Property Registry collateral security expiries and ensuring extensions are processed within deadlines.
Conducting searches, as required, and completing follow-up relating to file perfection and fire insurance renewals.
Maintaining filing systems, both paper and electronic.