Legislative Recorder

City of Oakland • Oakland, CA

11d • Onsite

About The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of injustice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The Office of the City Clerk delivers high-quality, professional services to the citizens of the City of Oakland, elected officials, and the internal organization that facilitates their needs and seamless access to information to fully participate in the decision-making processes affecting the quality of life for everyone in the City of Oakland. The Legislative Recorder supports the Agenda Management Unit and the Elections and Compliance Unit. We are looking for someone who is: A Team Player. You will thrive as a team player by actively contributing and valuing diverse perspectives. Detail-oriented. You will excel by applying strong attention to detail and ensuring accuracy in every record you produce. Able to Thrive in a Fast-Paced Environment. You will succeed in a fast-paced environment by staying focused, organized, and adaptable. Great with Time Management. You will shine by managing your time effectively and balancing multiple priorities with ease. Capable of Working Independently. You will feel confident working independently and taking ownership of tasks from start to finish. An Excellent Communicator (Orally and in Writing). You will stand out through clear, professional communication — both verbally and in writing. A Fast Learner. You will grow quickly in this role by learning new processes and concepts with confidence and curiosity.

Requirements

• Equivalent to the completion of the twelfth grade.
• Four years of increasingly responsible experience performing secretarial work with emphasis on transcribing, preparing agendas and minutes, handling large volumes of paper, and performing record-keeping tasks.

Nice To Haves

• Knowledge of Roberts Rules of Order
• Knowledge of the Brown Act
• Experience Working Directly with Hybrid Public Participation Technology
• Strong organizational, Technical, and Communication skills
• The ability to thrive in a deadline-driven environment
• Bilingual skills in Spanish, Cantonese, or Mandarin

Responsibilities

• Recording and transcribing minutes of the City Council meetings
• Facilitating meetings with members of the public and elected officials
• Managing City records
• Ensuring City legislation is correct
• Noticing meetings according to the Brown Act and Sunshine Ordinance
• Training City staff
• Assisting in reviewing and editing approved election materials and documents

Benefits

• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED