Legislative Clerk - Council

King County•Seattle, WA

20h•Hybrid

About The Position

The Metropolitan King County Council is seeking an experienced, detail-oriented Legislative Clerk to join their team. This role provides essential clerical and administrative support to elected officials and policy staff. Ideal candidates possess a strong passion for public service, exceptional written and verbal communication skills, sound judgment, proactive problem-solving abilities, and top-tier organizational skills. The Legislative Clerk will help maintain accuracy and accountability throughout the legislative process.

Requirements

Working knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process.
Ability to independently perform all the duties of the position, as duties are often conducted from home or in other remote settings.
Human relations skills to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
Procedural knowledge of Council rules and parliamentary procedures.
Demonstrated proficiency with Microsoft Office Suite and Adobe Pro.
Working knowledge of tools to support remote and hybrid committee meetings, and experience coordinating and managing Zoom meetings and webinars.
Knowledge and experience with file management and records retention.
Ability to use a high degree of tact, discretion, and diplomacy in dealing with sensitive situations and concerned or upset individuals.
Demonstrate considerable independent judgment and the ability to deal with information of confidential and/or politically sensitive nature.
Maintain focus and attention to detail in fast-paced environment, often while managing multiple and competing priorities.
Ability to focus on the details and approach problems logically and rationally.
Learns and utilizes multiple software applications and equipment, used for audio/video recording, archiving, legislative records, and other applications as necessary.
Troubleshooting software and equipment related issues, often on the fly in high pressure situations.
Maintains poise during stressful situations.
Associate's degree and three years of experience in administrative support.
Must reside in Washington State and within a reasonable distance of their King County worksite.
Must have a secure and reliable internet connection for remote work (minimum of 30 megabits per second download speed).

Nice To Haves

Additional experience in a legislative and/or political environment may substitute for some higher education.

Responsibilities

Coordinate and clerk official committee meetings.
Draft, proofread, and archive legislative records and documents.
Provide high-level administrative support to Councilmembers and staff.
Prepare, distribute, and publish meeting packet materials for committee meetings, public hearings, or other proceedings.
Serve as the clerk for Council committee hybrid meetings, including on-site equipment operation, managing online participation, calling on individuals for public comment, providing support for committee chairs, and recording committee attendance, actions, and votes.
Serve as a point of contact for the public on general questions and information pertaining to Council committees.
Work in a team environment with legislative clerks and policy analysts, providing support to teammates as necessary.
Coordinate calendar invitations for hybrid meetings via the online meeting application (Zoom) and ensure all necessary participants have been invited.
Prepare revised documents based on changes approved by committee members.
Process meeting materials offered during the legislative process.
Prepare minutes of the proceedings, record votes, and appropriately distribute and post documents via email and on the Council’s website.
Maintain committee files, including creating and maintaining hard and electronic files through King County's electronic record management system.
Ensure all necessary documents are accurately filed and processed.
Prepare, review, and edit documents from rough drafts or verbal instructions in a variety of formats, such as memorandums, agenda packets, and supporting materials.
Compose routine correspondence, ensure materials and reports for signature and/or official proceedings are accurate, complete, and technically correct any forms as necessary.
Assist the Council's public records custodian and staff to ensure proper public records are properly retained and assists with proper redaction in accordance with state law.
Provide and maintain up-to-date documentation on various laws, rules/regulations, policies/procedures as related to functions such as agenda preparation process, Open Public Meetings Act, Public Records Act, Roberts Rules of Order, and other internal policies and state laws as requested.
Work with Council Communications staff to maintain up-to-date information on committee web pages.
Employ working knowledge of office practices, procedures, equipment, filing systems, intake, letter, and report writing, photocopier/scanning, and postage machines.
Identify and inform managers of current and potential issues and problems.
Maintain the confidentiality of sensitive and controversial communications.
Perform other duties as assigned that support the overall objective of the position.