Legal Talent Recruiting Assistant

Troutman Pepper•Washington, DC

4d•Hybrid

About The Position

The Legal Talent Recruiting Assistant is responsible for supporting and coordinating firm-wide non-partner lateral attorney recruiting. The firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. This role requires a meticulous attention to detail, strong organizational and prioritization abilities, and excellent communication skills. The ability to thrive in a fast-paced environment, manage multiple assignments, adapt to shifting priorities, and perform well under pressure is essential. A strong commitment to client service, ethical conduct, and alignment with firm values is expected. This position can be performed independently in a remote, hybrid, and in-office environment, and effectively as part of a team to promote consistent and efficient workflow processes.

Requirements

Demonstrated meticulous attention to detail with strong organizational and prioritization abilities.
Excellent written and verbal communication skills, with the ability to effectively interact with personnel at all levels.
Ability to thrive in a fast-paced environment, manage multiple assignments, adapt to shifting priorities, and perform well under pressure.
Strong interpersonal skills, with the ability to deliver high-quality service and efficiently addressing internal and external stakeholder needs.
Strong commitment to client service, ethical conduct, and alignment with firm values.
Ability to work independently in a remote, hybrid, and in-office environment.
Ability to work effectively independently and as part of a team to promote consistent and efficient workflow processes.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
Minimum one (1) year of administrative experience in a professional services setting.

Nice To Haves

Experience with recruiting, law firms, or applicant tracking systems.

Responsibilities

Develop and update lateral attorney job postings for both internal and external platforms.
Coordinate all aspects of attorney interviews, including scheduling, travel arrangements, reimbursement processing, and related logistics.
Support the candidate offer process by compiling offer terms, drafting offer letters, facilitating background and conflicts checks, and managing communications with attorney candidates and search firms.
Maintain and track applicant information in the firm’s recruiting database/applicant tracking system and prepare reports and hiring statistics.
Provide administrative support to recruiting managers, including handling expense reports, preparing meeting agendas, and performing data entry.
Assist with special projects and research initiatives as assigned.
Manage complex calendars across multiple offices and time zones.
Organize and maintain candidate files, resumes, and application materials.
Collaborate with HR, Conflicts, IT, and Regional Office Administrators to ensure a streamlined, compliant hiring process and positive onboarding experience.