Legal Support

Lincoln County•Lincoln County, OR

5d•Onsite

About The Position

The Lincoln County District Attorney's Office is seeking a dynamic and friendly individual to fill the public-facing role of Legal Support. This position involves working with considerable independence to perform complex legal secretarial tasks, utilizing a working knowledge of the criminal justice system to enhance attorney effectiveness through information-management support. The role includes preparing and e-filing legal documents, performing front desk duties, and assisting Legal Assistants and Deputy District Attorneys with various aspects of prosecution and legal processes. The position requires maintaining security and telecommunications systems, serving visitors, and contributing to team efforts by managing paperwork flow from courts, defense attorneys, and incoming correspondence. Responsibilities also include assisting with trial preparation, providing discovery, researching and obtaining certified copies, maintaining records, issuing subpoenas, and communicating with various agencies and individuals regarding court appearances and case progress.

Requirements

High School Diploma / GED
Must be Notary
Must be trained and certified as a LEDS operator (can be accomplished after hire and during work hours)
Considerable knowledge of legal terms and phrases
Knowledge of procedures and policies of District Attorney's office and relationship of department with the courts, attorneys, police agencies, governmental agencies, and the public.
Ability to handle dangerous nature of back-up receptionist duties, due to the high stress level and criminal background and/or volatile behavior of many of the individuals approaching the front desk.
Ability to transcribe and word process.
Ability to make decisions independently in accordance with established policies.
Ability to use initiative and judgment in carrying out tasks and responsibilities with only general instructions and guidance while in high-stress situations and under conditions that can be considered dangerous.

Nice To Haves

Two - Three years' responsible experience in office and secretarial work, including two years of legal work in a public or private law office is preferred.

Responsibilities

Prepare and e-file legal documents for assigned attorney(s) and back up other Legal Assistants.
Understand legal information from notes, including technical and legal terminology.
Type and proofread various documents such as general correspondence, reports, memos, subpoenas, and exhibits.
Prepare motions, orders, waivers, jury instructions, and other confidential material.
Perform Front Desk Information Clerk duties, including serving visitors, notifying staff of arrivals, maintaining security and telecommunications, answering/referring inquiries, operating the telecommunication system, and maintaining a safe and clean front area.
Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Contribute to team effort by helping with intake and processing of all front desk paperwork flow from the courts, defense attorneys, and incoming correspondence.
Assist Legal Assistants and Deputy District Attorneys in all aspects of prosecution and legal process, as requested.
Assist Senior Legal Assistants with trial calendar, trial prep, and preparing Case Management System and physical paperwork for court hearings.
Provide discovery to defense attorneys and records billing.
Research and obtain certified copies from other states and counties for trial purposes and discover to Defense.
Maintain department records and update Case Management System.
Prepare and issue subpoenas and notify all witness and law enforcement officers as required.
Maintain continuous liaison with Civil Department in Sheriff's Office and other law enforcement agencies and the Circuit Court to ensure subpoenas are served and witnesses are available.
Communicate between District Attorney's office, the Courts and defense attorneys regarding court appearances.
Track case prosecution progress, verifying status and communicating possible necessary action to be taken by Deputy D.A.
Notify attorneys of any new hearings scheduled by court (same day).
Notify witnesses and victims of changes in trial status.
Respond to daily urgent requests in a timely manner to support Legal Assistants and Deputy District Attorneys, as needed.