Legal Support (Hybrid)

NYCM Insurance•Orchard Park, NY

1d•Hybrid

About The Position

The Legal Support (Hybrid) will assist corporate counsel, managing attorneys and staff attorneys with the day-to-day management of the following duties: Updating case management system; Scheduling; Organizing case files for review by attorneys; Answering phone; Assisting with attorney billing system; and Dictation.

Requirements

High School Diploma
Office experience
Good computer skills including typing, Microsoft Word and Excel, record keeping, electronic mail and files, and web-based applications.
Good time management, attention to detail, and organizational skills.
Ability to communicate effectively, professionally, promptly, and courteously with internal division partners and vendors and customers.
Strong customer service skills.
Positive and professional attitude.

Responsibilities

Open, manage review dates, and close case files in the case management software system.
Set up diary dates in the case management system and keep legal team up to date with schedule.
Assist with scheduling examinations under oath, depositions, appearances, and meetings.
Assist with maintaining diary date system to ensure that all appearances are covered, and case status updates remain in compliance with internal reporting standards.
Assist by filling in straight forward discovery demand forms, case opening letters of representation, emails, and other various documents.
Request discovery documents, organize and verify all requests have been received.
Transcribe attorney dictation on cases within a timely fashion and in accordance with production standards put in place by management.
Answer telephone calls and assist callers with questions and/or take messages.
Assist with attorney billing system as point of contact to answer payment inquires and pay outstanding invoices.
All other duties as assigned.