Legal Support Specialist

City of Missoula • Missoula, MT

3d

About The Position

Support the work that keeps the justice system operating efficiently and accurately. As a Legal Support Specialist, you’ll play an essential role in maintaining confidential legal records, processing court documents and evidence, and providing administrative support for legal and criminal justice operations. This position requires strong attention to detail, sound judgment, and the ability to manage sensitive information in a fast-paced environment. We are seeking a dependable and highly organized professional who thrives on accuracy, collaboration, and public service. If you enjoy detail-oriented work, balancing multiple priorities, and supporting legal processes that impact the community, this is an excellent opportunity to build a meaningful career in the criminal justice field.

Requirements

• Knowledge of general legal or criminal justice practices and procedures, including managing legal case files, maintaining recordkeeping and retention requirements, processing court orders and evidence, etc.
• Knowledge of, and ability to utilize, appropriate legal reference tools and case management databases.
• Skill in operating office equipment and using various computer software and databases, including Microsoft Office Suite, and the ability to learn job-specific applications and equipment.
• Skill in communicating, in person and in writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
• Skill in organization, time management, and prioritizing with the proven ability to have keen attention to detail and accuracy in performing work with adherence to strict deadlines.
• Ability to learn electronic case management systems.
• Ability to maintain and exhibit integrity and discretion in handling confidential and sensitive legal and criminal justice information.
• Ability to adapt and remain flexible with constantly changing internal and external procedures.
• Ability to maintain and foster a culture of professionalism, adhere to departmental and City standards and specifications, and support a positive team environment.
• Ability to problem-solve and resolve conflicts with facilitating outcomes while maintaining a calm demeanor.
• Ability to learn City and departmental policies, procedures, and practices.
• Any combination of education and experience equivalent to two (2) years of legal experience or another relevant field.
• Must be able to pass a fingerprint criminal history background check.
• Must be able to complete the Criminal Justice Information Network (CJIN) certification within two (2) days of hire and maintain annual recertification.
• Must be able to complete the Montana Notary certification within four (4) months of hire and maintain certification.
• Applicants must be authorized to work in the United States on a full-time basis at the time of application.

Nice To Haves

• Criminal justice experience, preferred.

Responsibilities

• Assist in the preparation and maintenance of confidential electronic files; perform accurate data entry and document management.
• Obtain law enforcement reports and supporting documentation; order, track, and process evidence and certified records for case files.
• Process orders and other documents from the court, request and process electronic evidence, and e-file legal pleadings through the Montana State e-file system.
• Manage workload, including organizing, prioritizing, and triaging; respond to telephone inquiries and email communications, using independent judgment to prioritize and resolve issues.
• Perform routine administrative support for the department through answering phones, maintaining files and databases, processing and distributing mail, etc.
• Provide support to citizens, law enforcement, City personnel, and other patrons by identifying issues or needs and providing direction with inquiries and other helpful solutions.
• Review daily court calendars to identify walk-in appearances on cases involving victims of violent or domestic violence crimes; provide notice to the office of the walk-in appearance and document the file; add law enforcement reports or other documents to the case file.
• Provide timely administrative support for daily morning in-custody appearances, including creating new case files, obtaining law enforcement reports or documents, requesting criminal histories, and updating existing case files.
• Perform other duties as assigned, based on training and qualifications.

Benefits

• The starting range for the position is $23.77 - $26.12/hour and will increase each year for longevity and cost of living adjustments.
• The full range for the position is $23.77 - $27.69/hour.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed