Legal Support Specialist

Scott & Associates, PC•Rochester, NY

20h•$20 - $25•Onsite

About The Position

Scott & Associates, P.C. is a well-established, multi-state legal recoveries law firm seeking a motivated and professional Legal Support Specialist. Since our founding in 2000, we’ve grown into a leading force in debt recovery litigation, providing trusted and comprehensive legal solutions for major banks and creditors nationwide. Our teams are driven, collaborative, and committed to delivering results, and we’re looking for a new team member who shares this mindset.

Requirements

Minimum of five years of relevant experience working in a legal office or equivalent combination of education and experience
Paralegal Certification or equivalent combination of education and experience
Proficient with MS Office (Word, Outlook, Excel)
Ability to work with databases and on-line technology platforms
Ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer
Knowledge of legal principles and analytic skills
Ability to be detail-oriented, diligent, and flexible
Ability to handle conflicting time demands and focus on task completion with little direction or need for supervisory follow up
Ability to exercise discretion and maintain confidential nature of communications shared in caring out duties.

Responsibilities

Assist with docket management including hearing preparation and appearance outcomes.
Prepare, review and assemble legal documents as directed.
Assist in e-filing or mailing documents executed by the VP.
Communicate with courts, opposing counsel, and enforcement officers to obtain as directed.
Assist in the resolution of judgements, motions or other pleadings that have been rejected by the courts.
Communicate with the legal operations department regarding any issues with media, affidavits, verified pleading procurement, and general pleading preparation or quality.
Assist in obtaining affidavits and/ or verified pleadings with associated media for all contested litigation matters.
Assist with attorney substitution and/or Attorney of record process as directed.
Enter and post data into the firm’s case management system
Review and revise processes and procedures to maximize efficiency
Manage local appearance counsel onboarding, invoicing, & compliance documentation.
Ensure completion of all tasks related to litigation as assigned.
Assist with office management tasks as assigned
Manage calendars and assist with scheduling for assigned executives
Prepare monthly reporting on docket management and use of appearance counsel.
Oversee control reporting on ending litigation, instructing legal operations and escalating variances based on said reporting.
Complete client exception reports relative to litigation processes as directed.
All other duties as assigned by the Executives