Legal Support Specialist - Corporate/Real Estate

Greenberg Traurig•Austin, TX

7d•Hybrid

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our team as a Legal Support Specialist located in our Austin office. We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact. This role will be based in our Austin office, on an onsite basis with an option to work remotely one day a week. The Legal Support Specialist (LSS) provides advanced administrative support to attorneys engaged in complex Corporate and Real Estate matters. The LSS provides a wide range of administrative, clerical and document processing services in Corporate and Real Estate practice departments. Candidate should also be flexible to work overtime as needed.

Requirements

Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing.
Exceptional computer skills with the ability to learn new software applications quickly.
Familiarity with the practice of Corporate and/or Real Estate law is a plus.
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
Strong attention to detail, organizational skills and ability to manage time effectively.
Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.
Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.
Position also requires the ability to work under pressure to meet strict deadlines.
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Nice To Haves

Knowledge of DocuSign and Concur preferred.
Bachelor’s Degree or equivalent experience is preferred.

Responsibilities

Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary.
Communicate with clients, opposing counsel, courts, and liaisons.
Processes time entry, opens new matters, drafts engagement letters and audits responses.
Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department.
Conducts research.
Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information.
Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
Manages document deliveries and tracks final executed documentation.
Collaborates with team members, providing assistance when time permits.