Legal Support Senior Assistant

Sidley Austin•Washington, DC

3d•$72,000 - $90,000•Onsite

About The Position

We are seeking an experienced and highly motivated Legal Secretary to join Sidley’s Global Arbitration, Trade, and Advocacy practice group. This is a fast-paced and varied role supporting a dynamic team of attorneys who work on high-profile, international matters. The ideal candidate is a proactive problem-solver who exercises sound judgment, demonstrates exceptional organizational skills, and thrives on providing first-class support. Discretion, client service, and adaptability are essential for success in this role.

Requirements

3+ years of legal secretarial experience in a professional services or law firm environment.
Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems.
Strong typing and document formatting skills (55+ wpm).

Nice To Haves

Bachelor’s degree from an accredited institution.
Prior experience in a global law firm and/or supporting a partner.
Problem Solving: Anticipates needs, exercises sound judgment, and manages issues effectively.
Interpersonal Skills: Builds trust and rapport with colleagues, attorneys, and clients.
Ownership & Initiative: Self-motivated, detail-oriented, and committed to operational excellence.
Communication Skills: Excellent oral and written communication, including professional correspondence.
Discretion: Maintains strict confidentiality with sensitive information.

Responsibilities

Provide high-level administrative and operational support to attorneys within the practice group.
Manage workflows, track deadlines, and align priorities across multiple projects.
Partner with legal secretaries, paralegals, and other staff to ensure seamless operations.
Anticipate attorney and client needs, taking initiative to resolve issues and enhance efficiency.
Maintain attorney calendars, schedule internal/external meetings, and coordinate logistics.
Screen and prioritize emails and calls; draft correspondence where appropriate.
Prepare attorneys for meetings by compiling materials, agendas, and background documents.
Liaise professionally with high-profile clients, regulators, and stakeholders.
Support billing processes, including time entry, review of proformas, and submission of invoices.
Track budgets, prepare financial summaries, and monitor client billing arrangements.
Coordinate with Accounting on utilization reports and compliance with engagement terms.
Assist with new matter intake forms and conflict checks.
Coordinate domestic and international travel (flights, accommodations, itineraries, visas).
Proactively resolve last-minute changes with urgency and professionalism.